What are the responsibilities and job description for the Office Manager position at Valcourt?
Job Details
Description
We are looking for an experienced Office Manager to join our team. The successful candidate will be
responsible for support activities both clerical and technical in nature to assist the Project Managers and
general manager, overseeing the planning, coordination, and execution of construction projects from
start to finish. This includes managing budgets, scheduling tasks, and compiling documents for projects.
The ideal candidate will have a background in construction and be able to effectively manage multiple
projects simultaneously.
Supervisory Responsibilities:
• Direct supervision of branch level transactional processors
Duties/Responsibilities:
• Provide direct oversight and support of transactional accounting including purchasing, work orders,
and project costing for the branch
• Partner with operations team and branch personnel to ensure contracts and change orders are
setup accurately and recorded properly in the project system
• Produce operational and financial reports and reviews as needed to support branch leadership
• Understand the financial and operational systems in use by the business
• Assist in maintaining CRM database
• Preparation of document, manuals and information packages, maintaining job folders
• Track change orders, RFI’s and submittal packages
• Development and maintenance of technical lists such as phone/email lists, project related forms and
others
• Writing letters and emails, developing and maintaining data sheets
• Assembling technical portion information for vendor bid and purchase packages
• Develop and maintain meeting and activity schedules/deadlines for project personnel
• All other duties as assigned
Qualifications
Required Skills/Abilities:
• Ability to effectively manage and coordinate direct reports
• Prior experience with project accounting and percentage of completion
• Experience with MS Excel, including dealing with large data sets, and the use of pivot tables,
xlookup, sumifs, and other functions
• Experience and proficiency in the use of Timberline, NetSuite and/or Procore
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
Education and Experience:
• Bachelor's degree in business, management, finance, accounting, economics, however relevant work
experience will be considered as a reasonable substitution for field of study
• 3 years of related experience in service and project-based businesses
• Construction experience a plus
• Prior supervisory experience
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Please note this job description is not designed to cover or contain a comprehensive listing of activities,
duties or responsibilities that are required of the employee for this job. Duties, responsibilities and
activities may change at any time with or without notice.
