What are the responsibilities and job description for the Event coordinator position at Volt?
Let your career thrive with Volt
Volt is hiring for an Events & Team Coordinator in Burbank, CA.
As an Events & Team Coordinator you will :
Team Coordination :
Provide comprehensive coordination and administrative services for the
team, which is comprised of a physical lab as well as a set of
related innovation project workstreams :
a. Manage and coordinate internal meetings, and external meetings with key
stakeholders such as Studio Executives and Innovation Partners, with
efficiency and tact, where required by leads.
b. Create agenda and take notes for weekly Studio meetings,
capturing team feedback, and monitoring action items and completion
of tasks.
c. Help manage meeting organization and coordination of cadence of
Partner Meetings with the Business Development team.
Organize and execute purchasing via internal PO and expense
system, encompassing new hardware, lab supplies, and craft service,
including accurate and timely tracking of all ETAs for deliveries and maintaining
ongoing expenses and budget for recurring items.
a. Timely and efficient ordering of equipment / software related to all
initiatives.
Manage email account, interfacing with all levels of the company
with an 4 hour or less response time expectation, and zero unanswered
emails at the end of each business day, escalating any issues or questions to
the Snr Manager, Portfolio & Spaces as necessary.
Manage calendaring, including interfacing with high-level executives and
working with Snr Manager, Portfolio & Spaces for any competing priorities,
and gauging co-utilization of the site as well as communicate the daily
schedule to the team to ensure all appointments are appropriately staffed.
Manage team travel, and travel-related documentation and cataloging.
This is a full-time 24-month hybrid contract opportunity.
The ideal candidate must have :
- 5 years previous Admin experience with Keynote, AirTable, Excel, Google Workspace, MS-Office, Adobe or photoshop
- Email account management
- Manage calendaring
- Manage team travel
- Organize and execute purchasing
- Create agenda
Pay Rate : $32.00-$36.00 / hr D.O.E.
Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
Benefits : Volt offers benefits (based on eligibility) that include the following : health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates.
If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email or call
866) -898-0005
Please indicate the specifics of the assistance needed.
Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.
S.C. 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.
Volt is acting as an Employment Agency in relation to this vacancy.
Last updated : 2024-08-16
Salary : $32 - $36
