What are the responsibilities and job description for the Office Manager position at W3Global?
Job Overview
Electrical contractor seeking an experienced Office Manager to join our team. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills. As the Office Manager, you will play a crucial role in ensuring the smooth operation of our office environment.
Responsibilities
Electrical contractor seeking an experienced Office Manager to join our team. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills. As the Office Manager, you will play a crucial role in ensuring the smooth operation of our office environment.
Responsibilities
- Knowledge of the Quality Policy and all Standard Operating Procedures (SOP) pertaining to the position.
- Provide administrative support to the Vice President, Project Managers and Estimators.
- Manage office operations and procedures to ensure organizational effectiveness
- Oversee office budgeting and expense management
- Coordinate and manage vendor relationships
- Supervise administrative staff and provide guidance and support
- Maintain office policies and procedures
- Handle human resources functions such as recruiting, onboarding, and employee relations
- Implement and maintain office filing systems
- Schedule meetings, appointments, and maintain calendars
- Communicate with internal and external stakeholders professionally
- Assist Project Managers in maintaining project files, collecting contract documents and billing information.
- Preparing billings and supervise the preparation of T & M projects billings timely.
- Preparing invoice registers, retainers and entering invoices into the accounts receivable system.
- Preparing weekly collection reports; provide customer service in resolving payment conflicts and collection accounts.
- Prepare weekly and monthly job cost reports.
- Supervision and maintenance of cell phones, credit cards and expense reports.
- Supervise and prepare the input of payroll hours and all payroll functions for field employees, including weekly manpower schedule.
- Maintain all targeted projects, managing hours and dollars to apply to the proper projects.
- Supervise the preparation of all maintenance and miscellaneous manuals/submittals as directed by Project Managers.
- Must consistently and regularly utilize discretion.
- Proficient in phone etiquette and customer service principles.
- Strong organizational skills with the ability to multitask effectively.
- Proven track record in general office management.
- Ability to lead and manage a team effectively.
- Excellent communication skills both written and verbal.
- Experience in vendor management and negotiation.
- Familiarity with budgeting processes.
- Other duties as assigned.
- Microsoft Office: 3 years (Requirement)
- Office Management: 5 years (Requirement)
- Must be able to pass 10 panel drug test. (Requirement)
- Must have a valid Michigan drivers' license. (Requirement)
- Construction background is a must.
- Job Type: Full-time
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