HR Admin

JOB DESCRIPTION

HR Administrator

General Information:

Title: HR Administrator (HRA)

Status: Full-time, Non-Exempt

Location/Site: San Antonio, TX - Corporate Office

Hours: Monday Friday, 8:00 am 5:00 pm

Pay: Bi-Weekly

Reports to: HR Benefits & Compensation Manager

Supervisory Responsibility: None

Company Overview:

Water Fleet is a dynamic company revolutionizing the mobile potable and wastewater management industry through pioneering technology and exceptional talent. Weve built our company on the core values of Respect, Quality, Teamwork, Health/Safety, and Radical Innovation, and are seeking like-minded people to propel our growth. If you are a highly qualified individual who enjoys working in a fast-paced environment, please review the following:

Position Overview:

The HR Administrator (HRA) works in partnership with the HR Team, HR Manager and Director, as well as the staff of WaterFleet. This position performs daily HR responsibilities to support effective HR processes and provide excellent services to all team members. The HRA wears many hats and is involved in most HR operational initiatives including, but not limited to, reporting and compliance, system administration, payroll, benefits, recruiting, on-boarding, and compliance of our random drug testing program. A successful HR Admin will be technically savvy--specifically with HRIS/HCM systemsand able to handle and maintain a high level of confidential information. He/She/They should be a problem-solver, a team-player, both approachable and positive, and committed to identifying solutions by utilizing company and industry-related resources.

The HR Admin is expected to be knowledgeable and stay current on:

• HRIS/HCM Systems and technology.
• Reporting data and formatting reports in Excel.
• Privacy laws and maintaining secure and private data.
• Company benefits offered--health, retirement, paid time off, etc.
• Changes in legislation that impact human resources.
• HR laws as it pertains to FLSA, Labor Laws (NLRA), payroll, benefits/COBRA.
• Regulations and changes to Form I-9 and E-verify requirements.

Responsibilities:

• Assists HR team members with incoming HR requests (phone, email) and resolve questions.
• Maintains HRIS/HCM system, and scrubs for consistent, accurate data.
• Runs targeted and ad-hoc reports for HR Management and supervisors, as scheduled and requested.
• Functions as a Paycom champion for employees and supervisors, ensuring they understand how to use the system when questions arise.
• Participates in communication initiatives as indicated by HR Management. This can be via HR email, Paycom Notifications, or other relevant means.
• Leverages resources to find answers, solve problems, offer resources, or suggest solutions (i.e., team members, Paycom Account Rep, SHRM, IRS.gov, The Payroll Source).
• Assists in Recruiting process with HR Generalists by screening candidates, initiating background checks, drug & alcohol screening, and tracking Paycom Employee Self-Onboarding.
• Assists HR Generalists with DISA Random program, (DCCHA, NASAP) for monthly random testing.
• Assists with New Hire Orientation--presenter coordination, set-up/logistics, I-9s, Paycom Onboarding (includes - training how to use Paycom ESS, Clocking In/Out, PTO and Expenses, Mobile Device Policies).
• Partners with HR Generalists to run all new hires through the required E-verify process.
• Assists HR Generalists to ensure all New Hire, Rehire, and Termination Checklists and associated tasks are complete.
• Assist in preparation for payroll (Timecard review, expenses review, changes made/tracked, review employee changes audit report in Paycom.)
• Conducts regular reviews of Paycom HCM system to keep data up to date, and clean, and make recommendations to HR Manager for changes/updates.
• Assists HR Generalist with new hire health and 401k benefit eligibility and ensure enrollments are timely.
• Assist with maintaining HR Data Trackers.
• Assists HR Manager to cross check data for year-end W-2 and 1095 processing.
• Assists in pulling annual census data for health renewal and 401k annual audits.

Requirements:

• High School Grad; or GED.
• A minimum of 3 years combined experience in Human Resources work, Database/Systems Admin, Office Coordination, Customer Service, or related fields.
• Experience with HRIS/HCM systems; Paycom preferred.
• Basic working knowledge of federal and state employment laws, labor laws and regulations.
• Basic understanding of payroll and benefits as it pertains to laws that regulate pay/minimum wage/overtime, and health benefits.
• Familiarity of laws pertaining to: COBRA, FMLA, FLSA and Disability.
• Familiarity of Affordable Care Act (ACA).

Qualifications:

• An associate degree, with HR or I.T. emphasis, preferred.
• Technically savvy and able to adapt to HRIS/HCM systems quickly.
• Strong verbal and written and communication skills.
• Interpersonal skills with an emphasis on partnering with team members.
• Intuitively proactive with very strong attention to detail.
• Excellent organizational skills.
• Demonstrated ability to deal with sensitive, confidential data and information.
• Understanding of health benefits and administration of benefits.
• High level of proficiency in Microsoft Office products.
• Ability to work on multiple projects simultaneously.
• Proven ability to adapt in a changing environment.
• Has a positive attitude and is a team-player.

Americans with Disabilities/Specifications/Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to lift up to 20 pounds. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Additional Notes:

WaterFleet, LLC is an E-Verify employer, and queries all newly hired employees through the internet-based verification program operated by the Department of Homeland Security and Social Security Administration.

Benefits:

• Company Paid Life Insurance
• Medical/Dental/Vision Insurance
• Health Reimbursement Arrangement (HRA)
• Health Savings Account (HSA) or Flexible Spending Account (FSA)
• Disability Insurance (Short & Long Term)
• Employee Assistance Program (EAP)
• 401k Retirement Plan (Pre-tax & Roth) with company matching
• Annual profit-sharing bonus

Time Off:

• Paid Time Off (PTO)
• Eight (8) Company Paid Holidays

Pay Frequency:

• Bi-Weekly (26x/year)

• Company Website: https://www.waterfleet.com/who-we-are/