Assistant

Job Overview:
We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive or high-profile individual. The ideal candidate will be adept at multitasking, possess excellent communication skills, and demonstrate a high level of discretion and confidentiality. This role requires strong attention to detail, the ability to anticipate needs, and effective problem-solving skills.

Responsibilities:

• Administrative Support:
• Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.
• Handle phone calls, emails, and other correspondence with professionalism and efficiency.
• Prepare and maintain documents, reports, and presentations as needed.
• Coordinate and oversee special projects, ensuring timely completion.
• Personal Assistance:
• Assist with personal errands, appointments, and tasks as required.
• Handle personal correspondence and manage household matters.
• Act as a liaison between the executive and various stakeholders, both professional and personal.
• Travel Coordination:
• Arrange travel itineraries, accommodations, and transportation.
• Ensure all travel arrangements align with the executive's preferences and schedule.
• Meeting Preparation:
• Prepare meeting agendas, materials, and documentation.
• Attend meetings, take minutes, and follow up on action items.
• Communication Management:
• Screen and prioritize phone calls, emails, and messages.
• Draft and proofread correspondence on behalf of the executive.
• Confidentiality:
• Maintain strict confidentiality regarding all personal and professional matters.

Qualifications:

• Proven experience as a Personal Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Discretion and trustworthiness are paramount.
• Ability to handle multiple tasks and priorities in a fast-paced environment.
• Proficient in Microsoft Office Suite and other relevant software.
• Exceptional interpersonal skills and a professional demeanor.
• Flexibility to adapt to changing priorities and work outside regular hours when necessary.

Education and Experience:

• Bachelor's degree preferred.
• Previous experience in a similar role is highly advantageous.

Job Type: Full-time

Pay: $17.00 - $25.85 per hour

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Weekends as needed

Work Location: Hybrid remote in Jersey City, NJ 07302

Salary : $17 - $26