Performs administrative functions for attorneys or legal firms.
Maintains schedules for meetings, hearings, trials, and depositions. Prepares legal documents, contracts, briefs, motions, summonses, complaints, and general correspondence. Utilizes document creation software and other legal reference software. Understands and uses correct legal terminology, standard formats, and procedures to prepare documents. Maintains and organizes document files or database in required format. Coordinates efficient phone, e-mail, and written communications between attorney and client.
Salary.com identifies five increasing levels of proficiency for each skill/competency. Some jobs require only a relatively low level of proficiency in each skill/competency, while other jobs will require a more advanced level of proficiency in the same skill/competency. These levels rate the degree of proficiency (skill level, expertise) we expect the incumbent to perform in the given skill/competency for the given job. Note that we intentionally do not associate timeframes or years of experience in performing the skill/competency because that can be misleading. Proficiency levels identify what the incumbent knows and can do rather than how long they have been doing it. Also, note that the proficiency levels are cumulative, e.g., a level 4 proficiency implies the ability to perform all the behaviors at the lower levels.
Check each Legal Secretary IV skill and competencie below to view definitions.
Skill definition-Applying calendaring software to arrange, manage and maintain calendar in your office.
Level 1 Behaviors
(General Familiarity)
Explains the pros and cons of various calendaring software.
Level 2 Behaviors
(Light Experience)
Records changes or updates in team or management's schedules in real-time.
Level 3 Behaviors
(Moderate Experience)
Upgrades all the computer-based calendaring systems.
Level 4 Behaviors
(Extensive Experience)
Oversees complex calendaring for executives to ensure logical schedules.
Level 5 Behaviors
(Mastery)
Leads the development of an effective overall calendaring system.
Skill definition-Transcribing information into an electronic medium such as a computer or other electronic device.
Level 1 Behaviors
(General Familiarity)
Explains codes and instructions in performing data entry.
Level 2 Behaviors
(Light Experience)
Conducts basic data entry tasks to ensure information accuracy and completion.
Level 3 Behaviors
(Moderate Experience)
Uses various technologies in performing data entry transactions to improve the overall efficiency.
Level 4 Behaviors
(Extensive Experience)
Facilitates timely entry of data into the system to correct data incompatibilities.
Level 5 Behaviors
(Mastery)
Establishes data entry systems to detect data errors and initiate corrective action plans.
Skill definition-Executing and completing a task with a high level of accuracy.
Level 1 Behaviors
(General Familiarity)
Lists best practices and tools to maintain high accuracy and thoroughness in the workplace.
Level 2 Behaviors
(Light Experience)
Records all appointments on the calendar to easily track daily activities.
Level 3 Behaviors
(Moderate Experience)
Sets up processes to ensure delivery of high-quality work.
Level 4 Behaviors
(Extensive Experience)
Employs techniques for motivating personnel to meet or exceed accuracy goals.
Level 5 Behaviors
(Mastery)
Leads the creation of tools for enhancing and assuring accuracy.
Skill definition-The process of and obligation to apply and enforce rules and practices that ensure that specific types of information are accessible only to those authorized to use it.
Level 1 Behaviors
(General Familiarity)
Locates documents and resources on confidentiality management.
Level 2 Behaviors
(Light Experience)
Identifies sensitive and confidential information from one's own work.
Level 3 Behaviors
(Moderate Experience)
Provides solid judgment regarding the safeguarding of information in complicated cases.
Level 4 Behaviors
(Extensive Experience)
Designs and conducts training on confidentiality awareness and rules.
Level 5 Behaviors
(Mastery)
Fosters a culture of confidentiality to protect employee and organization information.
There are 0 hard skills for Legal Secretary IV.
12 general skills for Legal Secretary IV, Calendaring, Data Entry, Document Management, etc.
7 soft skills for Legal Secretary IV, Attention to Detail, Confidentiality, Time Management, etc.
While the list totals 19 distinct skills, it's important to note that not all are required to be mastered to the same degree. Some skills may only need a basic understanding, whereas others demand a higher level of expertise.
For instance, as a Legal Secretary IV, he or she needs to be skilled in Attention to Detail, be skilled in Confidentiality, and be skilled in Time Management.
