Skills & Competencies for Purchasing Manager

Purchasing Manager job profile

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JOB SUMMARY for Purchasing Manager

Manages procurement and purchasing operations and implements the strategy to provide the materials and services to meet organizational requirements for quality, volume, availability, and pricing.

JOB RESPONSIBILITIES for Purchasing Manager

Maintains strategic supplier relationships, negotiates contracts, and implements systems for monitoring performance, assessing risk, and responding to changes in demand or disruptions in the supply chain. Collaborates with other functions to define current and future inventory requirements and manage inventory levels. Implements processes and systems and utilizes technical tools to analyze data and increase responsiveness to material demands. Oversees auditing processes to ensure procurement and recordkeeping comply with any applicable industry or governmental regulations.

Purchasing Manager SALARY RANGE

BASE 50%
$130,375
TOTAL 50%
$141,548
Job Level
M02
Job Code
MM18000005
Education/Degree
Bachelor's Degree
Reports To
Director

Purchasing Manager Skills and Competencies List

Proficiency Levels and Behavioural Indicators
Salary.com identifies five increasing levels of proficiency for each skill/competency. Some jobs require only a relatively low level of proficiency in each skill/competency, while other jobs will require a more advanced level of proficiency in the same skill/competency. These levels rate the degree of proficiency (skill level, expertise) we expect the incumbent to perform in the given skill/competency for the given job. Note that we intentionally do not associate timeframes or years of experience in performing the skill/competency because that can be misleading. Proficiency levels identify what the incumbent knows and can do rather than how long they have been doing it. Also, note that the proficiency levels are cumulative, e.g., a level 4 proficiency implies the ability to perform all the behaviors at the lower levels.
Check each Purchasing Manager skill and competencie below to view definitions.
JOB FAMILY COMPETENCIES CORE COMPETENCIES
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11 general skills or competencies (Job family competencies) for Purchasing Manager

1 Job Family Competencies – Enterprise Resource Planning (ERP)
Proficiency Level -3
Skill definition-Managing and integrating business processes with a single system through an ERP system software to eliminate redundancies and boost productivity.
Level 1 Behaviors
(General Familiarity)
Explains how to use the ERP system for multiple business processes of an organization.
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Level 2 Behaviors
(Light Experience)
Maintains accuracy of customer requirements and data in ERP system.
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Level 3 Behaviors
(Moderate Experience)
Manages daily ERP operations to ensure performance reliability of the ERP systems.
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Level 4 Behaviors
(Extensive Experience)
Provides training to stakeholders to streamline and improve ERP operations.
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Level 5 Behaviors
(Mastery)
Develops ERP implementation plans to manage business complexities and increase process efficiency.
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2 Job Family Competencies – Contract Management
Proficiency Level -3
Skill definition-Managing agreements, from their creation to execution by the chosen party and the eventual termination of the contract.
Level 1 Behaviors
(General Familiarity)
Explains the standard principles and procedures of contract management.
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Level 2 Behaviors
(Light Experience)
Reports contracts for termination or renewals to senior management.
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Level 3 Behaviors
(Moderate Experience)
Reviews contractual terms and agreements to ensure adherence to contract lifecycle management.
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Level 4 Behaviors
(Extensive Experience)
Oversees execution of contract management strategies to achieve financial and operational goals.
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Level 5 Behaviors
(Mastery)
Establishes internal policies to ensure seamless contract management within your organization.
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3 Purchasing Manager - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Purchasing Manager
Proficiency Level - 4
5 Competency for - Purchasing Manager
Proficiency Level - 5

11 soft skills or competencies (core competencies) for Purchasing Manager

1 Core Competencies – Business Acumen
Proficiency Level -2
Skill definition-Insight into our organization's business, goals, and values. Ability to design and implement initiatives that facilitate successful outcomes.
Level 1 Behaviors
(General Familiarity)
Explains our key business strategies and priorities.
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Level 2 Behaviors
(Light Experience)
Reports and communicates market and competitor status regularly to the management team.
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Level 3 Behaviors
(Moderate Experience)
Evaluates supply chain efficiency with an eye toward improving shortcomings.
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Level 4 Behaviors
(Extensive Experience)
Leverages the latest technologies and tools that enhance business analytics.
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Level 5 Behaviors
(Mastery)
Designs and implements feedback loops to identify and promptly address business problems.
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2 Core Competencies – Budgeting
Proficiency Level -3
Skill definition-Applying specific policies, tools and practices to plan and prepare projected revenues, expenses, cash flows, and capital expenditures.
Level 1 Behaviors
(General Familiarity)
Explains the different purposes and uses of our organization's budgets.
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Level 2 Behaviors
(Light Experience)
Produces budget reports showing planned vs. actual variances highlighted and explained.
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Level 3 Behaviors
(Moderate Experience)
Reviews and helps approve major budget adjustments to negotiate and reconcile line variances.
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Level 4 Behaviors
(Extensive Experience)
Monitors budgeting processes to ensure adherence to our organization's financial practices and standards.
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Level 5 Behaviors
(Mastery)
Forecasts asset needs to leverage available inventory and data compilation for annual budgeting.
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3 Purchasing Manager - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Purchasing Manager
Proficiency Level - 4
5 Competency for - Purchasing Manager
Proficiency Level - 5

Summary of Purchasing Manager skills and competencies

There are 0 hard skills for Purchasing Manager.
11 general skills for Purchasing Manager, Enterprise Resource Planning (ERP), Contract Management, Inventory Control, etc.
11 soft skills for Purchasing Manager, Business Acumen, Budgeting, Planning and Organizing, etc.
While the list totals 22 distinct skills, it's important to note that not all are required to be mastered to the same degree. Some skills may only need a basic understanding, whereas others demand a higher level of expertise.
For instance, as a Purchasing Manager, he or she needs to be proficient in Business Acumen, be skilled in Budgeting, and be skilled in Planning and Organizing.

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