Supports project management activities by coordinating schedules, maintaining project documentation, and assisting with administrative and operational tasks for project teams.
Prepares status reports and maintains project tracking systems to support timely communication and workflow management. Coordinates project schedules, resource requests, and documentation to ensure compliance with organizational standards and project requirements. Assists with budget tracking, invoice processing, and procurement activities related to project operations. Maintains project files, records, and reporting tools to support accurate project monitoring and audit readiness. Communicates with project stakeholders to provide updates, resolve administrative issues, and facilitate project coordination activities.
Salary.com identifies five increasing levels of proficiency for each skill/competency. Some jobs require only a relatively low level of proficiency in each skill/competency, while other jobs will require a more advanced level of proficiency in the same skill/competency. These levels rate the degree of proficiency (skill level, expertise) we expect the incumbent to perform in the given skill/competency for the given job. Note that we intentionally do not associate timeframes or years of experience in performing the skill/competency because that can be misleading. Proficiency levels identify what the incumbent knows and can do rather than how long they have been doing it. Also, note that the proficiency levels are cumulative, e.g., a level 4 proficiency implies the ability to perform all the behaviors at the lower levels.
Check each Project Administrator II skill and competencie below to view definitions.
Skill definition-Implementing change by transforming our organization's goals, processes, or technologies to ensure business growth and success.
Level 1 Behaviors
(General Familiarity)
Describes the change management basic principles and concepts.
Level 2 Behaviors
(Light Experience)
Assists in the implementation of change management to identify process gaps.
Level 3 Behaviors
(Moderate Experience)
Communicates procedural changes to prevent substantial delays in implementation.
Level 4 Behaviors
(Extensive Experience)
Evaluates significant change activities to prevent crises and unfavorable events.
Level 5 Behaviors
(Mastery)
Constructs a plan to provide strategic change management throughout the development lifecycle.
Skill definition-Developing schedule, assigning resources to tasks, managing budget, and keeping project plans on time.
Level 1 Behaviors
(General Familiarity)
Describes the functions and features of Microsoft Project software.
Level 2 Behaviors
(Light Experience)
Gathers updates completion status of tasks, resources, and predecessors in Microsoft Project.
Level 3 Behaviors
(Moderate Experience)
Executes and develops Microsoft Project software to complete the projects.
Level 4 Behaviors
(Extensive Experience)
Establishes performance parameters to monitor the progress of project plans in Microsoft Project.
Level 5 Behaviors
(Mastery)
Creates organizational changes in project plans using Microsoft Project software.
Skill definition-The practice of planning, organizing, conducting and participating in well-structured meetings for effectiveness and productivity.
Level 1 Behaviors
(General Familiarity)
Contrasts the differences among in-person, telephone, and video meetings.
Level 2 Behaviors
(Light Experience)
Assists in defining meeting agenda and preparing meeting materials.
Level 3 Behaviors
(Moderate Experience)
Controls the meeting progress to keep it on track.
Level 4 Behaviors
(Extensive Experience)
Consults on managing remote and virtual meetings to improve effectiveness.
Level 5 Behaviors
(Mastery)
Champions effective meeting management as an efficiency and productivity tool.
Skill definition-Executing and completing a task with a high level of accuracy.
Level 1 Behaviors
(General Familiarity)
Cites steps and tips to improve attention to detail in the workplace.
Level 2 Behaviors
(Light Experience)
Performs assigned responsibilities according to standard procedures and standards.
Level 3 Behaviors
(Moderate Experience)
Implements a variety of cross-checking approaches and mechanisms.
Level 4 Behaviors
(Extensive Experience)
Creates and implements quality management processes for our business.
Level 5 Behaviors
(Mastery)
Defines possible hurdles to projects and creates strategies to deal with them.
There are 0 hard skills for Project Administrator II.
8 general skills for Project Administrator II, Change Management, Microsoft Project, Project Communications, etc.
7 soft skills for Project Administrator II, Meeting Management, Attention to Detail, Time Management, etc.
While the list totals 15 distinct skills, it's important to note that not all are required to be mastered to the same degree. Some skills may only need a basic understanding, whereas others demand a higher level of expertise.
For instance, as a Project Administrator II, he or she needs to be proficient in Meeting Management, be proficient in Attention to Detail, and be proficient in Time Management.
