Medical Records Processor Salary in the United States

How much does a Medical Records Processor make in the United States?

As of September 01, 2026, the average salary for a Medical Records Processor in the United States is $31,867 per year, which breaks down to an hourly rate of $15.

However, a Medical Records Processor's salary can vary significantly. Here’s a look at the typical salary range:

  • Top Earners (90th percentile): $37,308
  • Majority Range (25th-75th percentile): $28,294 to $34,715
  • Entry-Level (10th percentile): $25,040

Key Factors That Influence Medical Records Processor Salaries

A Medical Records Processor's salary isn't a fixed number. It's shaped by several important factors. Below, we'll explore how your years of experience, geographic location, education and company size can directly affect your earning potential.

How Experience Level Affects Medical Records Processor Salaries?

Experience is a primary driver of a Medical Records Processor's salary. As you build your skills and take on more complex tasks, your compensation generally increases. Here's how the average salary grows at different career stages:

  • Entry-Level (less than 1 year): $32,611
  • Early Career (1-2 years): $52,482
  • Mid-Level (2-4 years): $56,902
  • Senior-Level (5-8 years): $80,590
  • Expert (over 8 years): $98,300
Levels Salary
Medical R... Level Medical Records Processor$32,611
Medical C... Level Medical Records Processor$52,482
Medical R... Level Medical Records Processor$56,902
Medical R... Level Medical Records Processor$80,590
Medical R... Level Medical Records Processor$98,300

How Do Medical Records Processor Salaries Vary from State to State?

Your salary can change significantly depending on where you work. States with a higher cost of living and strong industrial sectors often pay more to attract Medical Records Processors. For example, consider the average annual salaries in these key locations:
  • District of Columbia: $35,283.
  • California: $35,149.
  • Massachusetts: $34,681.

Top Paying Cities for Medical Records Processors

Salaries can also vary between different cities. Major metropolitan areas or cities with a high demand for technicians often offer more competitive pay. Here are a few examples of average annual salaries in different U.S. cities:

  • San Jose: $40,193
  • San Francisco: $39,753
  • Oakland: $38,916

What Skills Can Increase a Medical Records Processor's Salary?

Demanded Skills for the Role:

  • Customer Service (Mentioned in 9.63% Job Postings): Customer service is the provision of service to customers before, during and after a purchase. The perception of success of such interactions is dependent on employees "who can adjust themselves to the personality of the guest". Customer service concerns the priority an organization assigns to customer service relative to components such as product innovation and pricing. In this sense, an organization that values good customer service may spend more money in training employees than the average organization or may proactively interview customers for feedback. From the point of view of an overall sales process engineering effort, customer service plays an important role in an organization's ability to generate income and revenue. From that perspective, customer service should be included as part of an overall approach to systematic improvement. One good customer service experience can change the entire perception a customer holds towards the organization.
  • Health Information Management (Mentioned in 3.46% Job Postings): Health information management (HIM) is information management applied to health and health care. It is the practice of acquiring, analyzing and protecting digital and traditional medical information vital to providing quality patient care. With the widespread computerization of health records, traditional (paper-based) records are being replaced with electronic health records (EHRs). The tools of health informatics and health information technology are continually improving to bring greater efficiency to information management in the health care sector. Both hospital information systems and Human Resource for Health Information System (HRHIS) are common implementations of HIM. Health information management professionals plan information systems, develop health policy, and identify current and future information needs. In addition, they may apply the science of informatics to the collection, storage, analysis, use, and transmission of information to meet legal, professional, ethical and administrative records-keeping requirements of health care delivery. They work with clinical, epidemiological, demographic, financial, reference, and coded healthcare data. Health information administrators have been described to "play a critical role in the delivery of healthcare in the United States through their focus on the collection, maintenance and use of quality data to support the information-intensive and information-reliant healthcare system".
  • EHR (Mentioned in 1.96% Job Postings): An electronic health record is the systematized collection of patient and population electronically stored health information in a digital format. These records can be shared across different health care settings
Skills Demand Percentage
Customer Service 9.63%
Health Information Management 3.46%
EHR 1.96%

What skills can make your compensation higher?

Mastering certain specialized skills can lead to a significant increase in pay. Here are examples of skills and the potential impact they can have on a Medical Records Processor's salary.

  • Commitment: Can increase your salary by up to 34%.
  • Product Quality: Can increase your salary by up to 25%.
  • Collaboration: Can increase your salary by up to 24%.
Skill Salary Salary % Increase
Commitment $42,701
34%
Product Quality $39,833
25%
Collaboration $39,515
24%

Medical Records Processor Salary by Industry: Top Paying Sectors

For Medical Records Processor roles, the industry you choose can affect earning potential by as much as 110% (the gap between the highest and lowest paying industries). Data shows that the Healthcare and Edu., Gov't. & Nonprofit sectors offer the strongest compensation, at 50% above the average. In contrast, Medical Records Processor positions in Insurance or Business Services typically offer lower base pay, as these industries often view Medical Records Processor as a support function rather than a direct revenue driver.

The top paying industries for a Medical Records Processor

Industry Sector Average Annual Salary Average Hourly Rate Pay vs.Avg
Healthcare$47,800$23.050%
Edu., Gov't. & Nonprofit$38,240$18.020%

How Education impacts a Medical Records Processor's Salary?

Your level of education can impact your salary potential. While many Medical Records Processors enter the field with a High School Diploma or Technical Certificate degree, higher education can lead to more specialized and higher-paying roles.

According to our 100% employer-reported salary data, the median salary for a Medical Records Processor with a High School Diploma or Technical Certificate is between $38,824 and $41,172).

Medical Records Processor Salaries by Degree Level

Typical Education for Medical Records Processor
Degree Level % of user with this level of education
No Diploma 0.6%
High School 54.9%
Associates 28.3%
Bachelors 14.5%
Masters 1.5%
Doctorate 0.2%

Medical Records Processor Salary: Hourly Rate, Weekly Pay, and Monthly Pay

Understanding how a Medical Records Processor's annual salary breaks down can help with budgeting. Below, you can see the average hourly rate, weekly pay, and monthly pay for this role. Use the buttons to switch between different pay periods.

Last Updated on September 01, 2026
$28,294
Average $31,867/year
$34,715
$2,358
Average $2,656/month
$2,893
$544
Average $613/week
$668
$14
Average $15/hour
$17
Annual Salary Monthly Pay Weekly Pay Hourly Wage
75th Percentile $34,715 $2,893 $668 $17
Average $31,867 $2,656 $613 $15
25th Percentile $28,294 $2,358 $544 $14

Most common benefits for Medical Records Processor

  • Social Security
  • 401 (k)
  • Disability
  • Healthcare
  • Pension
  • Time Off (days)

Common company salaries for Medical Records Processor

Here are companies hiring for Medical Records Processor and their salaries, click below for more details.

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FAQ about Medical Records Processor

1. What industry pays the highest salary for Medical Records Processor?

The Healthcare industry offers the highest average compensation for Medical Records Processor roles, with salaries approximately 50% above the market median.

Where Does Our Salary Data Come From?

Salary.com provides salary estimates, histograms, trends, and comparisons using data from employer job postings and third-party sources.

We offer detailed salary information across multiple percentiles for your reference. (Click here to learn Why the Salary Midpoint Formula Is Crucial for Achieving Pay Equity.)

With the most extensive online, real-time compensation data available, Salary.com helps you pinpoint your exact pay target.

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