Payroll Processing Representative Salary in the United States

How much does a Payroll Processing Representative make in the United States?

As of January 01, 2026, the average salary for a Payroll Processing Representative in the United States is $49,468 per year, which breaks down to an hourly rate of $24.

However, a Payroll Processing Representative's salary can vary significantly. Here’s a look at the typical salary range:

  • Top Earners (90th percentile): $59,443
  • Majority Range (25th-75th percentile): $44,636 to $54,689
  • Entry-Level (10th percentile): $40,237
Compensation Planning
Develop a Job Description
Pay Equity
2025 Compensation Trend
AI-Powered HR
Smart Recruiting
View as table View as graph 25% $44,636 10% $40,237 90% $59,443 75% $54,689 $49,468 50%(Median) Didn’t find job title? Click

Payroll Processing Representative Salaries by Percentile

Annual
Salary
Monthly
Pay
Weekly
Pay
Hourly
Wage
75th Percentile $54,689 $4,557 $1,052 $26
Average $49,468 $4,122 $951 $24
25th Percentile $44,636 $3,720 $858 $21
Check out Payroll Processing Representative Job Openings in the United States
Patient Access Representative

HHSC Kauai Region - WAIMEA, HI

Board Certified Behavior Analyst

Woven Care - FOUNTAIN, CO

PHYSICAL THERAPIST Outpatient Potential

Recovia, LLC - PHOENIX, AZ

Medical Doctor Vein Clinic

Elite Vein Clinic - PHOENIX, AZ

Search More Payroll Processing Representative Jobs in the United States

Key Factors That Influence Payroll Processing Representative Salaries

A Payroll Processing Representative's salary isn't a fixed number. It's shaped by several important factors. Below, we'll explore how your years of experience, geographic location, education and company size can directly affect your earning potential.

How Experience Level Affects Payroll Processing Representative Salaries?

Experience is a primary driver of a Payroll Processing Representative's salary. As you build your skills and take on more complex tasks, your compensation generally increases. Here's how the average salary grows at different career stages:

  • Entry-Level (less than 1 year): $49,669
  • Early Career (1-2 years): $50,340
  • Mid-Level (2-4 years): $51,936
  • Senior-Level (5-8 years): $53,313
  • Expert (over 8 years): $53,485
Levels Salary
Entry Level Payroll Processing Representative$49,669
Intermediate Level Payroll Processing Representative$50,340
Senior Level Payroll Processing Representative$51,936
Specialist Level Payroll Processing Representative$53,313
Expert Level Payroll Processing Representative$53,485
$49,669 0 yr
$50,340 < 2 yrs
$51,936 2-4 yrs
$53,313 5-8 yrs
$53,485 > 8 yrs
View as Table
View as Graph

What Am I Worth?

How Do Payroll Processing Representative Salaries Vary from State to State?

Your salary can change significantly depending on where you work. States with a higher cost of living and strong industrial sectors often pay more to attract Payroll Processing Representatives. For example, consider the average annual salaries in these key locations:

  • District of Columbia: $54,771.
  • California: $54,563.
  • Massachusetts: $53,836.

Top Paying Cities for Payroll Processing Representatives

Salaries can also vary between different cities. Major metropolitan areas or cities with a high demand for technicians often offer more competitive pay. Here are a few examples of average annual salaries in different U.S. cities:

  • San Jose: $62,393
  • San Francisco: $61,780
  • Oakland: $60,410

What Skills Can Increase a Payroll Processing Representative's Salary?

Demanded Skills for the Role:

  • Customer Service (Mentioned in 5.77% Job Postings): Customer service is the provision of service to customers before, during and after a purchase. The perception of success of such interactions is dependent on employees "who can adjust themselves to the personality of the guest". Customer service concerns the priority an organization assigns to customer service relative to components such as product innovation and pricing. In this sense, an organization that values good customer service may spend more money in training employees than the average organization or may proactively interview customers for feedback. From the point of view of an overall sales process engineering effort, customer service plays an important role in an organization's ability to generate income and revenue. From that perspective, customer service should be included as part of an overall approach to systematic improvement. One good customer service experience can change the entire perception a customer holds towards the organization.
  • HRIS (Mentioned in 2.15% Job Postings): HRIS is a management system designed specifically to provide managers with information to make HR decisions. Is a system that lets you keep track of all your employees and information about them.
  • Workday (Mentioned in 1.32% Job Postings): A cloud-based human resource management software system that unifies a wide range of HR functionality into a single system.
See More Skills
Skills Demand Percentage
Customer Service 5.77%
HRIS 2.15%
Workday 1.32%
What skills can make your compensation higher?
Mastering certain specialized skills can lead to a significant increase in pay. Here are examples of skills and the potential impact they can have on a Payroll Processing Representative's salary.
  • Process Improvement: Can increase your salary by up to 8%.
  • ADP Workforce Now: Can increase your salary by up to 7%.
  • Business Administration: Can increase your salary by up to 5%.
Skill Salary Salary % Increase
Process Improvement
$53,425
8%
ADP Workforce Now
$52,930
7%
Business Administration
$51,941
5%
Workday
$51,446
4%
Analytical Skills
$51,446
4%
Collaboration
$51,446
4%
Get Latest Data

How Education impacts a Payroll Processing Representative's Salary?

Your level of education can impact your salary potential. While many Payroll Processing Representatives enter the field with a High School Diploma or Technical Certificate degree, higher education can lead to more specialized and higher-paying roles.

According to our 100% employer-reported salary data, the median salary for a Payroll Processing Representative with a High School Diploma or Technical Certificate is between $52,098 and $55,707).

Payroll Processing Representative Salaries by Degree Level

Typical Education for Payroll Processing Representative
Degree Level % of user with this level of education
No Diploma 1.8%
High School 43.6%
Associates 24.1%
Bachelors 27.9%
Masters 2.5%
Doctorate 0.1%
view as graph

Payroll Processing Representative Salary: Hourly Rate, Weekly Pay, and Monthly Pay

Understanding how a Payroll Processing Representative's annual salary breaks down can help with budgeting. Below, you can see the average hourly rate, weekly pay, and monthly pay for this role. Use the buttons to switch between different pay periods.

Last Updated on January 01, 2026

Salary Trends for Payroll Processing Representative

Salaries for a Payroll Processing Representative can change over time, reflecting shifts in market demand and the overall economy. The median salary decreased from $43,548 in 2023 to around $43,386 in 2025, reflecting changes in demand, location, experience, and the wider economy. For a detailed analysis of Payroll Processing Representative salary trends, .

Average Annual Salary of Payroll Processing Representative Over Time

2022
$???
2023
$43,548
2024
$43,724
2025
$43,386
2026
$???
2027
$???
Year Average Annual Salary
2022
View More
2023 $43,548
2024 $43,724
2025 $43,386
2026
View More
2027
View More

Most common benefits for Payroll Processing Representative

Social Security
401(k)
Disability
Healthcare
Pension
Time Off (days)
For Employers

If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.

Compensation Planning

Common company salaries for Payroll Processing Representative

Here are companies hiring for Payroll Processing Representative and their salaries, click below for more details.

Find Your Next Payroll Processing Representative Job

Ready to take the next step in your career? Browse thousands of current Payroll Processing Representative job openings on our job board. Use the search bar below to find your perfect match.

United States
For Employees

Get a Salary Increase

Analyze the market and your qualifications to negotiate your salary with confidence.

Search Job Openings

Search thousands of open positions to find your next opportunity.

For Employers

Adjust Employee Salary

Individualize employee pay based on unique job requirements and personal qualifications.

Price My Industry Jobs

Get the latest market price for benchmark jobs and jobs in your industry.

Where Does Our Salary Data Come From?

Salary.com provides salary estimates, histograms, trends, and comparisons using data from employer job postings and third-party sources.

We offer detailed salary information across multiple percentiles for your reference. (Click here to learn Why the Salary Midpoint Formula Is Crucial for Achieving Pay Equity.)

With the most extensive online, real-time compensation data available, Salary.com helps you pinpoint your exact pay target.

Are you an HR manager or compensation specialist?

Salary.com's CompAnalyst platform offers:

  • Detailed skills and competency reports for specific positions
  • Job and employee pricing reports
  • Compensation data tools, salary structures, surveys and benchmarks.
Learn about CompAnalyst