Sample Job Description for HR Representative I
Job Description Management
A sample job description outlines the essential duties, responsibilities, and requirements of a specific role within an organization. It provides a clear and concise summary of what the job entails, the expectations for the position, the qualifications, and skills and competencies required to perform the job successfully.
An accurate, well-written job description example can attract qualified candidates and ensure that both the employer and employee have a clear understanding of the role. It can also serve as a basis for performance evaluations and career development plans.
Additionally, sample job descriptions are helpful in other areas of HR, such as to determine pay structure, create a sound job architecture, and ensure legal compliance with labor laws and regulations.
Matching the right person with the right background and skills to the appropriate role is critical to the success of any organization and it starts with an accurate job description.
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HR Representative I Job Overview
HR Representative I Job Description Sample
Serves as administrator for several critical human resources functions and workforce management, including recruiting, employee/labor relations, health and safety, compensation, benefits, training, diversity, employee engagement, leave and attendance tracking, payroll, and employee records.
JOB LEVEL
P01
EDUCATION/DEGREE
Bachelor's Degree
REPORTS TO
Manager
Salary Range
BASE 50%
$65,090
TOTAL 50%
$66,490
Job Responsibilities for HR Representative I
Facilitates and communicates organizational policies and programs and ensures labor law and regulatory compliance. Provides internal support and partnership to business lines to deliver required human resources. May evaluate, select, and oversee vendors that provide supplemental HR processes and services. Coordinates with HR support staff to process and maintain employment, attendance, and other records.
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| Job Title | Job Description | |
|---|---|---|
| 1 | Entry Employment Representative | The Entry Employment Representative contacts potential candidates and confirms interview schedules. Assists in the recruitment of potential employees via recruiting website, employee referrals, on-site recruiting and other sources. Being an Entry Employment Representative performs exit interviews and processes change of employee status. Makes offers and conducts orientation for new employees. In addition, Entry Employment Representative may require an associate's degree of human resources. Typically reports to a supervisor or manager. Being an Entry Employment Representative works on projects/matters of limited complexity in a support role. Work is closely managed. Working as an Entry Employment Representative typically requires 0-2 years of related experience. |
| 2 | Human Resource Information System Manager | The Human Resource Information System Manager develops, implements, and modifies software and hardware requirements based on changing business requirements. Manages and oversees an organization's Human Resources Information Systems (HRIS). Being a Human Resource Information System Manager provides the necessary training to meet end users needs. Maintains internal database files and tables, and develops custom reports to meet the requirements of company management and staff. In addition, Human Resource Information System Manager typically requires a bachelor's degree or its equivalent. Typically reports to Director. The Human Resource Information System Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. Extensive knowledge of department processes. Working as a Human Resource Information System Manager typically requires 5 years experience in the related area as an individual contributor. 1 to 3 years supervisory experience may be required. |
| 3 | Lead Employment Representative | The Lead Employment Representative develops job advertisements and screens resumes/applications. Attracts, evaluates, and refers candidates for open positions through recruiting website, employee referrals, on-site recruiting, search firms and other sourcing methods. Being a Lead Employment Representative extends offers and negotiates compensation. Contacts candidates to ascertain fit, and schedules interviews. In addition, Lead Employment Representative initiates onboarding plan for new hires. Ensures assigned positions are filled efficiently and effectively. May facilitate orientation for new employees and perform exit interviews for employees leaving the organization. Requires a bachelor's degree in human resources. Typically reports to a manager or director. Being a Lead Employment Representative work is highly independent. May assume a team lead role for the work group. A specialist on complex technical and business matters. Working as a Lead Employment Representative typically requires 7+ years of related experience. |
| 4 | Intermediate Employment Representative | The Intermediate Employment Representative contacts with candidates and confirms interview schedules. Recruits potential employees via recruiting website, employee referrals, on-site recruiting and other sources. Being an Intermediate Employment Representative makes offers and conducts orientation for new employees. Checks candidates work history, competency and other qualifications. In addition, Intermediate Employment Representative assists in developing interview questions with hiring manager. Performs exit interviews and processes change of employee status. Requires an associate's degree of human resources. Typically reports to a supervisor or manager. Being an Intermediate Employment Representative gains exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work. Working as an Intermediate Employment Representative typically requires 2 to 4 years of related experience. |
| 5 | Entry HRIS Clerk | The Entry HRIS Clerk inputs data into a computer processing system and reviews output for accuracy. Performs routine administrative tasks in support of the HRIS (Human Resources Information Systems) group. Being an Entry HRIS Clerk requires a high school diploma or its equivalent. Generates standard reports for Human Resources or managing personnel. In addition, Entry HRIS Clerk typically reports to a supervisor. Being an Entry HRIS Clerk possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience. |
HR Representative I Skills & Proficiency Level
| Skills | Proficiency Level |
|---|---|
| Attention to Detail | Level 2 |
| Confidentiality | Level 2 |
| Initiative | Level 2 |
