Executive Team Assistant

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

We are currently seeking an experienced and highly motivated Executive Team Assistant to join our Logistics & Industrial team in Victoria. In this role, you will provide essential administrative and financial support to our Industrial Directors and team, enabling them to increase their effectiveness and drive financial performance in the Commercial market.

An overview of the role:

• Work closely with the support staff to ensure timely and accurate work
• Coordinate internal and external meetings and teleconferences, including agenda preparation, minutes and actions, meeting room bookings, and catering arrangements
• Attend team and support staff meetings
• Organize couriers and deliveries as needed
• Maintain consistent communication with the team to stay updated on ongoing priorities
• Handle day-to-day filing tasks
• Process supplier invoices and manage department expenses
• Book travel and accommodations
• Generate agency agreements, annexures, and addendums
• Prepare and distribute letters and campaign documentation
• Manage agent pipelines and fee forecasts
• Assist with team expenses and new starter setup
• Liaise with conjunctional agents
  
  

Sound like you?  This is what we’re looking for:

• Proven experience as an executive assistant or similar administrative support role
• Familiarity with financial management processes
• Strong proficiency in Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook
• Excellent organizational and time management skills
• Ability to multitask and work under tight deadlines
• Attention to detail and accuracy
• Excellent verbal and written communication skills
  
  

What you can expect from us: 

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number AFREQ377950