Administrative Assistant – Logistics/Shipping

Tamlin International Homes, a division of Alliance Advanced Building Systems Ltd., has been an industry leader in designing and manufacturing prefabricated home packages since 1977. We ship to clients across Canada and the USA, where our West Coast style of "timber frame" architecture is a recognized brand. Tamlin’s Prefabricated Home Division is part of one of the largest building component manufacturers in Canada and we are focused on investing in “people” to grow our business. Our mission is to shape our company by developing relationships built on integrity, hard work, exceptional value, and support.

We are looking for an enthusiastic and results-driven individual to join our team as an Administrative Assistant – Logistics/Shipping at our newly renovated head office in Coquitlam, B.C. Reporting directly to the Office Manager, this role will be responsible for coordinating domestic and international shipments, ensuring timely delivery, and maintaining high levels of client satisfaction by effectively liaising between internal departments, clients, freight companies, and customs brokers. Additionally, we are looking for a candidate who can fulfill other administrative functions to contribute to the overall efficiency of our operations.

Responsibilities

• Assist the sales department with various administration tasks.
• Coordination of domestic and international shipments for all house packages working with sales, clients, head shipper, freight, and brokerage companies using effective and timely communication.
• Administer and maintain all shipping and customs paperwork for house package shipments to ensure that shipments are delivered on time and meet client expectations
• Contact preferred carriers for freight rates for house packages, update shipping quote spreadsheet, and advise sales staff on quotes
• Keep freight tracking records; help approve freight bills
• Regular updates to the Production shipping schedule as needed
• Update the Shipping Coordinator’s SOP Manual
• Help reduce shipping claims and improve shipping processes through frequent monitoring of projects, clear communication, and establishing trusted relationships
• Co-ordinate with clients regarding shipping schedules and requirements as needed
• Other administrative that will be developed based on the skill set of the successful applicant

Qualifications

• Experience in freight/shipping/customs
• Proficient use of various office-based software including Microsoft Office, Teams
• Excellent interpersonal/communication skills (oral and written) including the ability to work cooperatively in a team environment
• Having an openness to learning new systems and improving processes
• Effective organizational/time management skills
• Ability to establish priorities to meet deadlines
• Attention to detail and accuracy are a must

We value our employees and offer a comprehensive compensation plan including a competitive salary and benefits package consisting of Life Insurance, Health, Dental, Short Term, Long-Term Disability, Employee Assistance Program, Health Spending Account, and a Pension Plan.

Pay Range $50,000 to $55,000 Annually

Thank you for your interest but only those selected for an interview will be contacted.