Assistant General Manager

Position Summary and Job Magnitude

The Assistant General Manager oversees all aspects of the building operations including: tenant relations, lease signing, office administration, housekeeping, maintenance, finance, and staff development. The Assistant General Manager must possess strong communication skills, both verbal and written, and demonstrate leadership. The Assistant General Manager must be able to delegate responsibilities, organize projects, and establish priorities consistent with company objectives.

Essential Functions and Basic Duties

Finance

• Maintain and control operational revenues and expenses
• Ensure that all collection and control procedures are followed relating to accounts receivable
• Ensure monthly and other requested reporting is completed accurately and on time

Sales and Marketing

• Oversee Sales & Marketing initiatives as it relates to lease agreements and tenants
• Assess and develop target markets
• Provide direction for direct marketing initiatives for maximizing tenant occupancy
• Ensure the Property Marketing Plan and vision is up to date and fits with your current market area
• Creation and implementation of internal sales promotions for maximizing tenant occupancy

Human Resources

• Direct and supervise, maintaining strong communication with all staff members and internal departments at the property
• Ensure legislated policies are followed, including Health & Safety

Administrative

• Maintain a detailed “Log” to communicate to others
• Ensure that a Complaint Log is utilized to properly document complaints and responses
• Organizing the office to ensure all files and information are easily found
• Coordinate policy changes as they are released corporately

Tenant Life

• Ensures that that the safety, well being, and concerns of all tenants are being met in a respectful and efficient manner
• Ensures that all required tenant documentation is received

Maintenance

• Inspect the properties regularly to determine required repairs, maintenance and capital improvements
• Monitor maintenance costs and compliance on contracts
• Approval of all maintenance and repairs with vendors, and ensure that the property is being taken care of at all times

Miscellaneous

• Responsible for the overall esthetic condition of the property (both interior and exterior) ensuring that snow removal and landscaping is being properly carried out
• Ensures that the property departments are well organized
• Understands their legal standings in all situations
• Ensures that all information requests and documents are dealt with immediately
• Any other duty as assigned by a Supervisor, Director or Executive Committee member
• Meet tight deadlines
• Adapt to new ideas and emerging situations
• Ability to deal with high stress situations
• Creative problem solving
• Strong understanding of the residential and condominium markets
• Strong foundation in leasing and lease negotiations
• Knowledgeable on the Residential Tenancy Act (RTA)

Health & Safety

• Providing equipment, materials and protective devices (e.g. guards on machines, personal protective equipment, etc.) that are maintained and are in good condition.
• Ensuring equipment, materials and protective devices are used properly and in a safe manner.
• Providing information, instruction and supervision to employees to protect the health and safety of the employees.
• Appointing competent, qualified supervisors.
• Providing (upon request), in a medical emergency, information in the possession of the employer, including confidential business information to a legally qualified medical practitioner, and to such other persons as may be required by law.
• Providing all employees with training with regards to all health and safety policies and procedures.
• Acquainting an employee or a person in authority over an employee with any hazard in the workplace and in the handling, storage, use, disposal and transport of any article, device, equipment or a biological, chemical or physical agent.
• Affording assistance and cooperation to the Joint Health and Safety Committee (JHSC) or a Health and Safety Representative (HSR) in the carrying out of their functions.

Performance Measurements

Performance will be primarily measured on the following factors:

• Performance Objectives
• Initiative
• Inter-Personal Skills
• Leadership
• Business & Financial Acumen
• Communications
• Self Development and Appraisal
• Health & Safety Responsibilities

Qualifications

Education: Recognized College Diploma or University Degree

Skills/Abilities: Must possess verbal and written communication skills

Must possess decision making ability

Must be able to handle multiple projects at once

Must be able to provide leadership to staff

Experience Required: Minimum of 2 years industry experience or equivalent administrative experience

Equal Opportunity Employer

It is Campus Living Centres policy to promote equal employment opportunity for all applicants and employees. Campus Living Centres does not unlawfully discriminate on the basis of race, colour, religion, sex, national origin, ancestry, age, physical disability, mental disability, medical condition, marital status or sexual orientation. Campus Living Centres prohibits the harassment of any individual on any of the grounds listed above. This applies to all areas of employment including recruitment, hiring, training and promotion.

If you require accommodation in order to successfully submit an application, please email us to make your accommodation request at hr @ campuslivingcentres.com.