Contract Administrator/HR Coordinator

Our client, an industry-leading visual communications company, is seeking a Contract Administrator/HR Coordinator to join their Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee handbooks/contracts. This role will be focused on establishing, defining and improving policies, processes and practices and recommending changes to management. The HR Coordinator/Contract Administrator will perform the following (but not limited to): onboarding, recruiting, health and safety, ongoing training and HR practices.

Job Description
Duties would include but not limited to:

• Preparation, revising and drafting company policies and confidential documents
• Reviewing RFPs/RFIs and contracts and providing recommendations
• Maintaining a database of job descriptions
• Assisting in the recruitment process such as posting and finding candidates, attending interviews and

drafting offers

• Utilizing/managing HR modules in ADP Workforce Now Portal
• Work with IT Team on ISO 27001
• Assisting with training and development which includes building and executing onboarding processes
• Maintaining new hire files to ensure accuracy and compliance
• Participating on the Joint Health and Safety Committee (JHSC)
• Maintaining the ISO 45001 certification and assisting with other certifications as needed
• Working with staffing agencies
• Ensure all divisions are up-to-date and comply with current, new and upcoming employment

legislations

• Other duties as assigned.

Desirable Skills

• Oral communication – individuals must be able to speak clearly and persuasively in order to lead

presentations and meetings

• Interpersonal skills – individuals must be able to maintain confidentiality while remaining open-minded

and unbiased to ideas and situations that are presented to them

• Organization – must be able to be efficient with their time in able to help develop realistic business

goals

• Able to work in a fast-paced environment

Key Competencies

• Relevant diploma or post-secondary degree (Law clerk, paralegal)
• General understanding of contracts
• Computer Skills, Technology 101
• Advanced knowledge of Microsoft Office Outlook, PowerPoint, Word & Excel

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