Legal Assistant

When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a single tier municipality, we offer a variety of occupations and career specialities within our organization. Guided by the goals and objectives of the Future Guelph Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

What we offer

We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer

• Paid vacation days, increasing with years of service
• Paid personal days;
• Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
• Extended health and dental benefits, including Health Care Spending Account;
• Employee and Family Assistance Program;
• Parental leave top up program;
• Learning and development opportunities including tuition assistance
• Employee recognition programs.
  
  
  

We are currently hiring for a Legal Assistant with our Legal and Court Services department. This position will report to the Manager of Prosecutions and Court Facility Operations and will focus primarily on supportive and administrative functions associated with the Prosecution Section of the Court Services Division.

Key duties and responsibilities

• Provide legal assistance to the Manager of Prosecutions/Court Facility Operations, Prosecutors, and the Assistant Prosecutors.
• Report all applications and prosecutorial conflict matters to the manager and ensure information is updated regularly for the Province’s Annual Report.
• Ratify time sensitive documents on behalf and under the instruction of the Prosecutors and Assistant Prosecutors, in their absence.
• Conduct legal research for the department.
• Prepare and complete final dispositions for court dockets.
• Schedule pre-trial meetings for the prosecutors.
• Maintain general email inbox inquires related to the sectional guidelines.
• Complete administrative duties such as answering phones, filing, faxing, and maintaining office supplies.
• Entering data into the CAMS software and review information on ICON.
• Supplying support to Assistant Prosecutors with disclosure requests, Notices of Motions and Charter Applications.
• Notify prosecution witnesses of in-court proceedings.
• Conducting front wicket duties.
• Prepare disclosure for Part 3, Red Light Camera and Automated Speed Enforcement charges.
• Prepare, file, and serve prosecution documents as per legislative requirements.
• Liaise with court services stakeholders on behalf of the Section and the Manager of Prosecutions and Court Facility Operations as needed.
• Maintain, record and document Red Light Camera and Automated Speed Enforcement charges for the Section.
• Other duties as assigned.
  
  
  

Qualifications And Requirements

• Completion of a certificate program, diploma Program or degree in a law related field (e.g., paralegal, law, business etc.) or related discipline.
• Experience (2-3 years) as a legal assistant/law clerk/paralegal focusing primarily on the Provincial Offences Act, Municipal By-Laws, and other statutes applicable by law.
• Excellent customer services skills with the ability to resolve customer enquiries in an effective manner.
• Ability to effectively work independently and in a team environment.
• Excellent verbal and written communication skills with the ability to communicate in a professional manner with all levels of city staff and court services stakeholders.
• Ability to work in an accurate and efficient manner; detail oriented with a high level of accuracy.
• Excellent organizational skills with a high efficiency in task prioritization.
• Advance skills in Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Adobe Pro.
• Proficiency in additional court and corporate software programs including CAMS, ICON, Kronos, AIMS and Evidence.com.
• Candidates with equivalent education may be considered.
  
  
  

Hours of work

35 hours per week, Monday through Friday between the hours of 830 am – 430 pm.

Pay/Salary

Non-Union Grade 2 $57,964.69 - $72,455.87

How to apply

Qualified applicants are invited to apply using our online application system by October 16, 2024. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered.

The City of Guelph is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where employees feel welcome, valued and engaged. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All employment practices are solely based on individual merit, qualifications, and organization's needs at the time. In keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we are committed to working with and providing reasonable accommodation for qualified individuals in our job application procedures. If you need an accommodation in order to participate in the hiring process, you may contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.