Administrator - Bilingual

Title: Administrator

We are looking for people who want a career, not a job. We are eager to have you join our team of professionals, to be leaders in the industry, with exciting growth and advancement opportunities. We are currently looking for a tech-savvy multi-tasker for the position of Administrator If you think you have the skills and ability required, please send your resume.

The ideal candidate is:

• Someone who is personable, tech-savvy, organized, and energetic.
• Someone who can anticipate, understand and respond to the needs of internal staff & external clients.
• Someone who continually seeks systems and solutions to create a new or better approach.
• Someone who thinks outside the box and is not afraid to ask questions.
• Someone who thrives on working together to share ideas, information, and efforts to achieve goals.

Job Duties:

• Support Teamwith administrative work
• Support teamwith monthly reporting
• Process and verify invoices for accuracy and adherence to company policies.
• Prepare and process payments to vendors.
• Implement and maintain best practices in AP processes, including automation and efficiency improvements.
• Reconcile accounts payable transactions.
• Handle accounts receivable duties including invoicing, posting payments, and following up on outstanding balances.
• Maintain accurate and up-to-date financial records.
• Generate financial reports as needed.
• Collaborate with other departments to resolve financial discrepancies.
• Provide support for audits as required.
• Collaborate with cross-functional teams to ensure accurate and timely month-end and year-end close processes.
• Provide reimbursement receipts to the Branch Manager for verification and approval
• Create POs, issue customer invoicesand maintain up to date records
• Enter Visa receipts and invoices
• Receive vendor invoices and reconcile withtickets and purchase orders to verify accuracy
• Verify pricing accuracy on invoices and communicate with vendors for changes and corrections
• Assist Account Managers with contracts and tenders; provide Account Managers with WSIB clearance certificates/insurance/other signed contracts as needed
• Collect and submitsnow and ice management reports as per client needs
• Audit branch safety records
• Answer general phone inquiries; reply to general information requests in an accurate and timely manner
• Assist with troubleshooting company software and mobile applications
• Other duties as required

Qualifications:

• 2 years of administrative experience required
• Post-secondary education in a related field is an asset
• Basic Excel skills required
• Strong problem-solving skills and attention to detail
• Strong multi-tasking and resilience within a fast-paced environment
• Accountable and dependable
• Naturally hospitable and truly enjoys helping the team

WHY DO WE DO IT?

We believe that we are stewards of the world we live in. We believe that people are the most important "things" we'll ever grow. We work to improve the spaces we live, work and play in.

HOW DO WE DO IT?

Pursuing growth. Developing our people. Leveraging Knowledge, Training, Experience, and Technology.

WHAT DO WE DO?

Landscape Management - including Snow and Ice Management Property Care. We are on a mission to improve and maintain the places we live, work and play in. We work hard to make life easier for business owners and property managers by carefully maintaining the spaces under their care. And we bring a professional attitude to the job each day. We're always ready, reliable, and respectful.

Job Type: Full-time