Office Administrative Assistant

• Process financial transactions related to payroll, accounts payable, accounts receivable, and trust accounting; follow up and resolve any and all issues, seeking direction where required.
• Prepare and enter accruals, journal entries and perform various reconciliations.

- Reconcile supplier invoices with purchase orders, prepare cheque disbursement summaries, and prepare cheques for payment.

- Responsible for receipt of funds and preparation of bank deposits and bank reconciliations.

• Prepare biweekly payroll including troubleshooting and resolving payroll discrepancies.
• Act as back-up to HR Generalist with respect to WSIB submissions (Form 7) and related correspondence.
• Perform month- and year-end financial procedures, including T4s and pension administration.
• Prepare documents, financial reports and forms, ensuring financial related policies and procedures are adhered to.
• Prepare employment contracts/letters of hire for employees using templates, and ensure all required documents are produced by applicants/employees for HRIS and payroll processing.
• Maintain files for residents, employees, suppliers, contracts, third parties, and government agencies.
• Respond to inquiries from residents, employees, visitors, which may include disbursements of trust funds and petty cash, employee benefit plan forms, courier services, etc.
• Perform a wide variety of administration related tasks such as, answering telephone calls/directing calls to appropriate staff, preparing correspondence to families, suppliers and government agencies, completing statistical surveys, receive and sort mail, order office supplies and maintain adequate inventory of supplies and forms, etc.
• Provide back-up coverage and support within the Administration department as directed to ensure timelines are met and consistent customer service is provided to residents, families and employees.

What You Will Bring to Us:

• Post secondary education in accounting/finance or business administration, or equivalent, coupled with a Payroll certification (Payroll Compliance Practitioner (PCP)).
• Minimum of three (3) years’ experience in a related accounting/administration position, preferably within a unionized work environment.

- OMERS (or other pension) and WSIB claims experience are highly desirable/preferred attributes.

• In depth knowledge of accounting policies and procedures.
• Proven attention to accuracy and detail with excellent organizational skills.
• Demonstrated adherence to confidentiality for sensitive financial data and employee and resident information.
• Excellent knowledge of computer systems and software including financial and payroll systems, spreadsheets, databases, web-based programs, and e-mail.
• Proven excellent interpersonal skills and effective oral/written communication skills. Must be courteous and tactful when dealing with residents and family members, employees and visitors.
• Ability to work independently and as a team to prioritize time sensitive tasks with minimal direction.
• Must be able to maintain status to be bonded for cash handling.
• Must be willing to work the hours necessary to ensure the effective operation of the facility.
• Must provide a complete and current Vulnerable Sector Check (including a Criminal Background Check).
• Must be willing to obtain any, and all, required immunizations as set out by legislation or regulations.

Job Types: Full-time, Permanent

Pay: $28.70-$32.93 per hour

Expected hours: 40 per week

Benefits:

• Company pension
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Accounting: 3 years (preferred)
• Administrative experience: 3 years (preferred)

Language:

• Mandarin (preferred)

Work Location: In person

Application deadline: 2024-07-10