Administrative Coordinator

Role Responsibilities

The Edmonton Prosecutions office is looking for a Administrative Coordinator.

Reporting to the Manager you will be responsible for the day-to-day reconciliation and maintenance of pay & benefits and financial administration, telecommunications and overall administrative support for Edmonton Prosecutions, which is comprised of approximately 100 Crown Prosecutors and 90 support staff.

Your Key responsibilities will include:

• Day to day reconciliation and maintenance of pay and benefits administration.
• Coordination of the financial transactions and records of the office.
• Acting as a reviewer for the Edmonton Prosecutions budget.
• Coordination of the supplies and services for the office.
• Maintaining the administrative records for all staff; and
• Providing support to the Manager in other various office administrative tasks.

As the ideal candidate you will possess:

• 3-5 years progressively responsible related experience
• Exceptional oral and written communication skills
• Exceptional organizational ability and attention to detail
• Ability to manage multiple deadlines and deal with stress effectively.
• Highly developed problem-solving and interpersonal skills
• Ability to work independently, efficiently and prioritize multiple projects.
• Accounting aptitude

Please

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

To be successful in the role you will demonstrate the following competencies:

• Agility: Ability to anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.
• Drive for Results: Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
• Develop Self and Others: A commitment to lifelong learning, and the desire to invest in the development of the long-term capability of yourself and others.
• Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
• Develop Networks: Proactively building networks, connecting, and building trust in relationships with different stakeholders.
• Systems Thinking: Understands how work contributes to the achievement of departmental goals. Anticipates changes in own area based on activities in other areas,
• Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.
  

Qualifications

High school diploma and three years of related experience.

Equivalencies considered:

Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience
• 1 year of experience for 1 year of education

Required

• Proficient in Microsoft Office Suite with an emphasis on Excel and Outlook;
• Working knowledge of human resources, financial and administrative processes and procedures is required

Assets

• Experience with 1GX will be considered an asset.
• Experience working in a legal environment is preferred

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to

Notes

Hours of work per week: 36.25 hours/week.

• Final candidates will be required to undergo a security screening.

This competition may be used to fill current and future vacancies across government at the same or lower classification.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service -
• Public Service Pension Plan (PSPP) -
• Management Employees Pension Plan (MEPP) -
• Alberta Public Service Benefit Information -
• Professional learning and development -
• Research Alberta Public Service Careers tool –
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs