Scheduler PFT (Repost)

THE ROLE
Scheduler, Grandview Lodge (GVL)

This is a permanent full-time role at the County, with an annual compensation range of $58,022 - $70,580.

THE OPPORTUNITY
Using your excellent organizational skills, you’ll be responsible for

scheduling Grandview Lodge’s unionized employees, ensuring shifts are

filled accordingly per the collective agreement. While also ensuring that

any open shifts are properly called out and filled based on employee

seniority.

As Scheduler you will also perform various administrative duties to assist

with recruitment efforts, employee information/ records, and attendance

statistics. Lastly, you’ll coordinate payroll information using our payroll

automation system, so attention-to-detail is a must.

THE PERKS

• Defined Benefit Pension

• Paid Vacation

• Employee Recognition

• Wellness Programs

• Safe Friendly Work Culture

• Professional Development

• EFAP Program

• 35 Hour Work Week
  

THE COUNTY
Haldimand County believes in compassionate and

innovative approaches to resident care. Grandview

Lodge is an award-winning, nationally accredited 128-

bed long-term care home in Dunnville. Located on the

shores of the Grand River, you’ll find the environment to

provide a calming presence to employees and residents

alike. By joining our dynamic team, you open the door to

a rewarding career where we prioritize the health and

wellness of our employees, their families, and the

communities we serve.

At Haldimand County, we believe in the Net Better Off

philosophy. This means we’re passionate about helping

our staff thrive and advance in an inclusive workplace.

THE NEXT STEPS
If this sounds like you, please submit your application

online at www.haldimandcounty.ca/careers.

This posting closes on March 24, 2024 at 4:30 p.m. Visit our careers page for more opportunities.

• College Diploma relative to

the area of responsibility

• Some prior current related

experience

• Self- Direction

• Critical Thinking

• Interpersonal Communication

JOB DESCRIPTION
Scheduler, Grandview Lodge

POSTING #: NU-2024-04 (Repost)

POSTING PERIOD: March 15-24, 2024

Employer Group: Non- Union

Reporting To: Director of Nursing

Grade: 6

Wage Range Annually: $58,022 - $70,580

Position Status: Permanent Full-Time

Hours Worked Per Week: 35 (including rotational

weekends)

Location: Grandview Lodge, Dunnville

CORE COMPENTENCIES:

Self- Direction | Critical Thinking | Interpersonal Communication | Emotional Intelligence

POSITION SUMMARY:

Responsible for all aspects of scheduling for Grandview Lodge (GVL) unionized employees including the

interpretation of related collective agreement language. Additionally, this position will coordinate payroll information

for GVL employees using the payroll automation system. Ensures staff shifts are accurately scheduled and filled

accordingly.

QUALIFICATIONS, KNOWLEDGE & SKILLS

Education

• Community College Diploma relative to the area of responsibility, completed within two academic years.
  

Experience

• Some prior experience in administrative or customer service.

• Special consideration will be given to applicants with the following:

o Prior experience working with Staff Schedule Care Software

Knowledge/Skills

• Thorough understanding of Grandview Lodge and administration procedures to recommend and/or undertake

activities that increase the efficiency of department/ division (i.e., communication documents, attendance/

staffing reports and records management).

• Excellent capacity for the use of scheduling technology along with the ability to recognize and suggest process

improvements using technology.

• Good understanding of municipal government, its operations, services and legislation that affects Grandview.

• Ability to influence staff to reach common objectives of the home.

• Ability to interpret collective agreements, with specific knowledge and understanding of union contracts as

they relate to scheduling, to ensure rules are applied for scheduling purposes.

• Valid Ontario Driver’s License and access to a reliable vehicle.

• Excellent verbal and written communication skills with the ability to report, explain, provide clarification, and

persuade to gain approval.

• Demonstrated initiative, and ability to make decisions involving routine tasks, within established procedures.

• Demonstrated ability to work independently referring only to major problems to supervisors/ managers.

• Demonstrated ability to exercise significant discretion and sensitivity involving occasional access to

confidential data.

• Demonstrated analytical and problem- solving skills involving occasional ingenuity, and minor refinement of

procedures when necessary.

• Demonstrated capability to provide orientation or technical guidance, as needed.

• Organizational skills with considerable attention to detail to avoid effort and ability to meet deadlines.

• Excellent interpersonal skills including the ability to work effectively in a team environment and guide

interdisciplinary team-based discussions to increase staff morale, team building and team spirit.

• Technology Aptitude

o Demonstrated proficient computer skills to perform and troubleshoot common software performance

and hardware issues on various technological devices while adhering to cybersecurity and leading best

practices proficient skills to perform and troubleshoot common.

o Advance knowledge of MS Office (Word, Excel, Outlook, PowerPoint)
o Computer proficiency in Staff Schedule Care (SCC).

RESPONSIBILITIES

The incumbent is expected to but not limited to:

Corporate

• Follow the Grandview Lodge (GVL) philosophy of delivering care to Residents by utilizing DementiAbility and

gentle Persuasive Approaches (GPA) principles.

• Ensure the Residents Bill of Rights is respected, and the guidelines set out by relevant provincial legislation,

regulations and directives are followed, by communicating with residents, visitors, and other personnel in a

courteous manner.

People

• Provide guidance to employees related to scheduling and time-off matters, under the supervision of the

Director of Nursing (DON). Provides customer to all unionized employees by ensuring that schedules and pay
records are accurate.

Timeline

• Develop and post employee schedules for assigned groups and amend as required to ensure Resident care

is maintained, in accordance with current policies and collective agreements.

• Replace vacant shifts on the schedule and manage the call-in process, when/ as required, and often on

short notice.

• Ensure payroll data collection and time/pay transaction entries for union employees are accurately

processed, and laisse with Human Resources (HR) to ensure employees are paid correctly.

Money/Asset

• Organizes and collaborates with nursing agencies to fill gaps and book shifts in nursing schedules.

Functional

• Schedule Preparation and Planning

o Schedules employees as directed by leadership team and within collective agreement language
o Communicates leadership with the any employee issues, concerns, or complaints in a confidential

manner. Looks for solutions to address identified concerns
o Maintain the employee vacation and statutory holiday approval process as delegated by the DON in

conjunction with the Leadership Team
o Maintain approved records management systems ensuring that documentation is readily retrievable.
o Tracks and audits data for scheduling concerns, calls and requests
o Maintains staff master schedule for all unionized staff
o Completes call ins for sick, bereavement and time changes as directed by HR
o Works to resolve staffing concerns and advises supervisor of possible solutions to issues presented
o Prepares daily assignment sheets
o Provides orientation to new hires on scheduling processes and rules
o Follows the direction of employee health to ensure staff are added and removed from the master

schedule and coded in scheduling software accurately

• Shift Call Outs

o Places calls to staff to offer shifts at straight time and overtime
o Collaborates with nursing agencies to book shifts to ensure all shifts are covered to meet staffing

levels

• Administrative Supports

o Prepare data analysis and reports as requested by management or Human Resources, for the

purposes of collective bargaining, attendance support or other corporate programs.
o Assists supervisor in initiating the recruitment of vacant lines
o Maintain/update employee records employment information forms.

Demonstrate commitment to the Haldimand County code of conduct

The duties listed above are intended only as illustrations of the various types of work that may be performed. The

omission of specific statements of duties does not exclude them from the position if the work is similar, related or a

logical assignment to the job.

POSITION REQUIREMENT(S):

A Current (within the past 6 months ) Police Check OPP LE 220 or Equivalent

Two- Step TB & Mantoux Test Yes

WORKING CONDITION(S):

• Will be required to work days, evenings, and rotating weekends.
  

Haldimand County envisions all County staff to possess a high degree of Ethical Behaviour & Professionalism,

Political Acumen, Relationship Management, Credibility, Flexibility & Adaptability, Empathy & Compassion,

Entrepreneurship, and Customer Service.

Haldimand County is an equal-opportunity employer who strives for inclusivity and belonging for all. Accommodation

is available at any stage of the hiring process to applicants with differing abilities. If you require accommodation at

any stage of the hiring process, please contact us at hrhelpdesk@HaldimandCounty.on.ca.

County employees who are interested in applying for this position must complete the EMPLOYEE APPLICATION

FORM via County’s Intranet - FuNK and submit online with a resume and cover letter by 4:30 PM on the last day of

this posting.

We thank you for your interest in working for Haldimand County. Only candidates selected for an interview will be

contacted.