Bookkeeper/Executive Assistant

About the Company

JUDI.AI helps make dreams come true by getting more money into the hands of small businesses. How? By transforming the way banks and credit unions view small business lending. Our application provides a faster, more accurate way for lenders to assess and evaluate the risk of making loans. Our Vancouver based company has clients across Canada and the US.

About the Team – Great Culture, Deep and Broad Experience

JUDI.AI is a start up of experienced entrepreneurs, banking experts, software specialists and data scientists. Our 30 employees collectively are musicians, skiers, runners, sailors, golfers and yogis. Our head office is in Vancouver although like many companies today, we have a hybrid remote/office workplace. Our management team comes from a range of high growth and blue-chip technology companies like Telus, Vision Critical, Blast Radius and Diply.

About the Role – Can we Pique your Interest?

This role is about doing a little bit of everything. You will be responsible for day to day bookkeeping, payroll and benefits. You will be the right hand to the CEO, helping him deal with day to day administrative tasks. Variety is definitely the spice in this job. One day you'll be doing A/R and A/P, the next you'll be preparing payroll and closing month end. You'll check our EOR has paid our US team, help the CEO with a SR&ED claim, grant applications and investor messaging all while keeping an eye on our accounting practices and procedures.

Responsibilities:

Bookkeeping duties are the bulk of this role and thus take the priority. Duties include but are not limited to:

• A/R and A/P - sending and following up vendor invoices/bills
• Accrual and recognition entries for revenue and expense items
• Monthly journal close, reconciliations, reporting
• Expense report review
• Tracking and ensuring schedules are managed for, revenue, lease, prepaid software, PP&A

Executive Assistant duties are are 25-30% of the duties and include but are not limited to:

• Supporting the CEO - managing calendar, preparing, editing and reviewing reports, communication, presentations and other documentation
• Trimester event coordination
• Client event coordination
• Supporting marketing team with marketing material, event information, conference preparation and travel arrangements

About You – Finding a good fit is important

We are a friendly, collaborative and flexible team. We get things done efficiently and figure out how to make processes and procedures work for us. As an early-stage company there are obstacles, challenges and changes - you need to thrive in our environment. You enjoy seeing and understanding the big picture as well as getting into the day to day tasks and get things done. Nobody will be telling you when or how – that’s up to you.

Your qualifications:

• Proven bookkeeping, payroll and benefits experience in small companies and at least 3 years of experience;
• Degree or diploma preferably in business or relevant work experience
• Good at seeing the big picture and asking smart questions;
• Good at diving into the details and getting stuff done;
• Proven experience as an Executive Assistant or similar role
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Experience in working Xero strongly preferred
• MS suite of products plus SharePoint, WagePoint (payroll), Sophos, comdata, FIRMA/FX, expense apps
• Nice, friendly, helpful
• Good at communicating verbally and written
• Experience in public practice firms preferred

Job Types: Full-time, Permanent

Salary: $60,000.00-$78,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Stock options
• Vision care
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Vancouver, BC