Administrative Assistant

Overview:
We are seeking a proactive and organized Administrative Assistant to join our team and provide crucial support to our executive team. The ideal candidate will be responsible for handling a variety of administrative duties including the handling of travel arrangements, executives' expenses, and general office administration.

Skills required:

• Proficient computer skills in MS Word, Excel, PowerPoint & Outlook required (specifically as they pertain to the KCI world)
• Ability to work under time pressure and deal effectively with stress
• Excellent organizational and time management skills required
• Ability to take direction and know when to ask the right questions to complete a task
• Accuracy and attention to detail
• Proficiency with math and numbers
• Punctuality
• Basic problem-solving skills
• Ability to adapt to changes quickly and re-evaluate priorities
• Interest and affinity for using and learning new software applications
• Excellent verbal and written communication skills
• Excellent interpersonal skills and a commitment to customer service and confidentiality
• Flexibility to work overtime when required
• Valid driver license required

Nice to have:

• Travel industry experience
• 2 - 3 years experience in a similar role

Responsibilities:

• Providing day to day administrative support to the Executive Team
• Representing KCI as first point of contact via telephone and email
• Booking travel for the Executive Team
• Managing President’s Expensify expense receipt submission
• Managing Expensify expense receipt submission for office products, services, and utilities
• Providing vacation support to the Training & Technology Manager
• Assisting the Training & Technology Manager with new hire onboarding and IT inventory

What we offer:

• Hybrid work arrangements (work from home 3 days per week, and in the downtown London office 2 days per week)
• Full-time hours, Monday to Friday 9am to 5pm
• Competitive benefits plan after 3 months of employment
• Self-contributing RSP plan
• Wellness benefits
• A $500 work-from-home bonus upon hiring to help you get set up

Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 2 years (preferred)

Work Location: Hybrid remote in London, ON N6B 2L8