SUMMARY OF POSITION
1 YEAR MATERNITY LEAVE CONTRACT
Reporting to the People & Culture Director, the Office Administrator is responsible for greeting visitors and providing a warm, professional welcome to Kindred. The successful candidate is a multi-talented, outgoing self-starter who leads office administration and management. The position offers the opportunity to be a key contributor to positive work culture and office efficiency. Hours for this role is 8:30am to 5:00pm, Monday to Friday on site in our East Vancouver office.
DUTIES AND RESPONSIBILITIES
- Daily phone, mail, and office administration
- Processes expense reimbursements from all staff, creates monthly expense sign off documents, ensuring accuracy and timeliness
- Manages inventory and maintains cleanliness of general office space, boardrooms, supply cabinets, and kitchen
- Receiving and verifying accuracy of invoices and supplier statements via email, sorting invoices by job number, batching internal office invoices for posting
- Manages scheduling of boardrooms and coordinates catering when needed
- Sets up, monitors, and facilitates Corporate Cell Phone accounts
- Coordinates registration for education and training courses and tracks expenses against education allowances for all employees
- Provides clerical/administrative support for Executive Team, specifically for the President and COO
- Maintains all internal reference and phone lists, issuing updates as required
- Coordinates with Building Manager with regards to maintenance issues in the office
- Assists with monthly Health and Safety Newsletters for the office and prepares monthly Safety Spotlights to highlight internal team members
- Creates presentation slides for Townhall meetings and other events
- Tracks issuance and collection of Office Access FOB’s
- Initiates and foster positive, enjoyable, and inclusive work environment, collaborating with People and Culture team to plan company events and socials
- Other duties as assigned or interested
WHAT WE'RE LOOKING FOR
- Related experience in an office environment
- General customer service experience an asset
- Communications or Human Resources education an asset
- Ability to prioritize, multi-task and meet deadlines
- Desire to take ownership and responsibility for the job
- Proficient use of Microsoft Office, including Word, Excel, etc.
Kindred Construction is an equal opportunity employer that does not tolerate discrimination in the workplace. We believe in the power of a shared table to bring people together in an environment of mutual respect – it is at the core of our Team Built culture. Equal employment opportunities are available to all applicants and existing teammates without regard to race, colour, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, age, physical and mental/invisible disability, marital status, and any other characteristic covered by appropriate law.