Job Posting for CS-24-075 - Recruitment Assistant, PFT at Leeds Grenville
THE UNITED COUNTIES OF LEEDS AND GRENVILLE
Corporate Services Division
Invites applications for the position of:
Recruitment Assistant
Permanent Full-Time
Start Date: August 6, 2024
2024 Salary Grid 4: $30.98 to $36.87 per hour
Location: Brockville, Ontario
Position Summary:
Reporting to the Human Resources Manager, the Recruitment Assistant is responsible for
providing professional and efficient recruitment support to the Human Resources
Department.
Qualifications:
Education, Certification & Licenses
Post-secondary degree or diploma in business administration, human resources or other
related field, or equivalent combination of education and experience.
Experience
Minimum two years of experience in a human resources environment preferably in a
unionized municipal or public sector setting.
Experience with the full recruitment cycle preferred.
Knowledge, Skills, Abilities & Competencies
Strong proficiency in Microsoft Office Suite (Word, Excel and Outlook), HRIS with UKG
Pro experience an asset.
Excellent interpersonal and communication skills; both written and verbal
Demonstrated ability to respect the confidentiality of information and exercise tact
and diplomacy
Demonstrated ability to provide guidance and advice to others on a regular basis
Self-motivated with ability to work independently within a collaborative team environment
Solid grounding of human resources administrative principles, practices and techniques
Working knowledge of applicable employment legislation, human resources policies and
procedures and collective agreements
Proven ability to consistently maintain high quality standards
Meticulous attention to detail and a strong degree of accuracy/reliability
Demonstrated a commitment to customer service
Strong organizational and time management skill
Ability to manage heavy workload/multiple tasks/meet tight deadlines
Highly developed keyboarding skills and office practices and procedures
SUMMARY OF POSITION RESPONSIBILITIES:
Activity 1: Recruitment (approximately 70%)
Coordinate the recruitment process to ensure both a great candidate and hiring
leader experience.
Prepare recruitment file, job postings/advertising, screen resumes and short-list
candidates, arrange interviews, prepare interview packages and complete reference
checks
Create compelling job postings and post on internal and external job boards and
Counties website; recommend alternate appropriate channels or media to achieve
most effective recruitment results.
Track each job competition for its duration ensuring all administrative functions are
accurately completed.
Respond to all inquiries regarding job competitions; internal and external.
Primary technical support to internal/external applicants during the online application
process.
Act as a member of the recruitment selection team when required.
Prepare various reports and other statistical information as requested.
Prepare documentation required for new hires, establish personnel file and prepare
the announcement for newly hired employees.
Activity 2: Records Retention (approximately 20%)
Process various types of documentation while maintaining accuracy and integrity of
information.
Maintain confidential employee and training records.
Update Human Resources section of both the internal (ECM) and External Counties’
website.
Activity 3: General (approximately 10%)
Prepare, coordinate, and lead ad hoc projects as the need arises or becomes apparent.
Participate and collaborate in recruitment initiatives.
Continuous assessment of processes and administrative efforts to improve/update them
for efficiency.
Under guidance from Human Resources Consultant(s), respond to routine staff
enquiries and provide accurate and reliable information within specified guidelines.
Other related duties, as requested and required.
The foregoing job description reflects the general duties necessary to describe the principal
functions of the position and shall not be construed to be all of the work requirements that
may be inherent in this classification.
Please quote “Competition # CS-24-075 (Recruitment Assistant, PFT)” and submit resume and
cover letter by email to careers@uclg.on.ca.
Applicant information is collected under the Municipal Freedom of Information and
Protection of Privacy Act (MFIPPA), and will only be used for candidate selection.
The United Counties of Leeds and Grenville is committed to providing a recruitment and
selection process that is both inclusive and free from barriers. Accommodations for job
applicants with disabilities are available upon request, and will be provided in accordance
with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities
Act.
Applicants are required, in advance, to make any accommodation request known to Human
Resources by contacting the department at 1-800-770-2170 or using the Bell Relay Service.
Human Resources will strive to provide reasonable and appropriate accommodation for all
applicants, during the recruitment and selection process, which will ensure the process, is
conducted in a fair and equitable manner.
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