Executive Assistant

Executive Assistant

Permanent part time (.8FTE)

McMan Youth, Family and Community Services Association of Calgary & Area is an organization making a difference in the lives of more than 3700 children, youth, adults and families annually. We support children, youth, adults and families with complex needs that can include mental health issues, addictions, homelessness, poverty and disability by providing them with the services and supports they need to thrive. McMan exists because we believe in everyone’s deep and infinite worth. At McMan, no matter who you are, we will always walk with you. In everything we do, we will be humble and bold. Through these actions, we will be receptive, relevant, relational, and real with our community.

McMan is recruiting for an Executive Assistant to join our team providing confidential technical and administrative support to the Executive Director. This is a part-time position of 32 hours per week.

DUTIES AND RESPONSIBILITIES

The Executive Assistant provides timely, accurate and efficient support to the Executive Director. This role is responsible to research information, draft both internal and external correspondence, coordinate and schedule meetings including Provincial and Regional Board meetings, Agency meetings, team meetings, and external meetings, both in virtual and in person settings.

Some of the key aspects of this role include:

· Produce quality information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics

· Read, research, and route correspondence; draft letters and documents; collect and analyse information

· Prepare reports by collecting and analysing information

· Maintain confidentiality and protects operations by keeping information confidential

· Provide historical reference by developing and utilising filing and recording meeting discussions

· Maintain Executive Director’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel

· Set up and maintain the calendar for all deadlines and major activities and send reminders to relevant Managers, directors and external stakeholders

· Prepare both provincial and regional board meeting packages which include l Human Resources statistics, combined service delivery and financial reports

· Assist in the preparation of information packages, attendance and prepare motions for the annual general meeting including preparation of annual report

· Attend internal and external meetings and take meeting minutes, prepare draft minutes for approval and circulation

· Prepare presentations to provide information and inform decision making

· Assist in organizing special events as required

The successful candidate will have:

· A Diploma or Degree in Administration or similar

· Four or more years’ relevant experience in administration

· Strong interpersonal skills, program planning and administrative abilities

· Effective written and verbal communication skills

· Advanced computer software skills in Microsoft Office Suite, Sharevision

· High level of detail orientation in the execution of tasks

· Valid Driver’s license and adequate automobile insurance

· A current (no more than 6 months old) Police/Vulnerable Sector Check and Child Intervention check.

McMan provides a solid blend of an extensive benefit plan, personal days, and the opportunity to contribute to the community at large. Access is provided to benefits within the first month of employment, with a plan that includes vision, dental and prescription drug coverage, and an Employee Assistance Program. A 100% employer contribution pension plan is also provided after 6 months of employment. With paid vacation, a flexible schedule, and personal days, the organization encourages a work life balance.

Equal Opportunity

McMan is committed to equity, diversity and inclusion and recognizes that a diverse staff benefits and enriches the work environment and contributes to organizational excellence. We welcome applications from all qualified individuals including candidates from diverse and indigenous backgrounds and those with disabilities.

If you feel you have the skills, background and the desire to work in an extremely rewarding and challenging environment, apply now. If you’re looking to make a difference, make it with McMan.

Salary Range: $53,727.00 - $59,697.00/year (this is the prorated salary at .8 FTE)

Closing Date: April 4, 2024

Submit To: https://mcmancalgary.applytojobs.ca/admin/29091

We thank all applicants for their interest, however only those selected for an interview will be contacted.

Job Type: Part-time