Title: Inventory Controller
General:
Reporting to the Finance & Procurement Manager, the successful candidate will develop and
execute effective planning strategies, ensuring alignment between sales forecasts and
operational capabilities. A successful Inventory Controller will demonstrate strong analytical
skills, attention to detail, and the ability to work cross-functionally to support the business needs.
This role will involve managing inventory counts on a cycle frequency for all non-cannabis
supplies, assisting with vendor coordination, receiving, and supply control. Strong proficiency in
Microsoft Excel and Google Sheets is a must. A degree in Supply Chain or Business is
preferred.
Roles and Responsibilities:
TEAMWORK
- Building Strong Relationships: The Inventory Controller will collaborate closely with sales,
operations, quality assurance, procurement, and other departments. Building strong
relationships with all involved parties will ensure that planning processes run smoothly and
efficiently, meeting the needs of the organization.
- Inventory Analysis & Management: Regularly conduct cycle counts for all non-cannabis
supplies. Ensure accurate tracking and reporting of inventory levels, minimizing discrepancies
and optimizing inventory turnover.
- Communication: Communicate effectively with internal teams and external vendors. Provide
regular updates on inventory status, order fulfillment, and potential supply chain issues.
Coordinate with team members to align on forecasts and operational capabilities.
EXCELLENCE
- Documentation: Maintain accurate and up-to-date documentation for all inventory counts,
supply receipts, and vendor transactions. Ensure that records are filed and accessible for audit
and review purposes.
- Organization: Success in this role requires excellent organizational skills. Utilize planning tools
and software to track inventory, forecast demand, and manage supply chain activities. Ensure
that all processes are completed on time and in full.
ACCOUNTABILITY
- Time Management: Ensure that all planning activities, including inventory counts and vendor
coordination, are completed in a timely manner. Prioritize tasks to meet deadlines and support
operational efficiency.
- Learning: Stay current with industry trends, best practices, and new technologies in inventory
and supply chain management. Demonstrate a willingness to learn and adapt to new processes
and tools.
MEANING
- Leadership: Lead by example, demonstrating the organization's T.E.A.M. Values. Coach and
support all employees with respect to inventory control and supply chain management, fostering
a culture of continuous improvement and collaboration.
- Flexibility: Be willing to assist in various tasks as needed, including coordinating with vendors,
receiving supplies, and managing unexpected supply chain disruptions. Flexibility will lead to a
broader understanding of the company's operations and enhance overall performance.
Technical Responsibilities:
- Re-order Points Calculation: Calculate and manage re-order points to ensure optimal inventory
levels and prevent stockouts or overstock situations. Refer to inventory on-hand in terms of
weeks of supply factoring in re-order point lead times and vendor scorecard performance.
- Vendor Scorecards: Build and maintain vendor scorecards to evaluate and track vendor
performance, ensuring quality and reliability.
- PO Trackers: Maintain purchase order (PO) trackers for invoicing purposes, ensuring accuracy
and timely processing.
- Quality Assurance Coordination: Work closely with the QA team regarding vendor
qualifications and the approval of incoming materials.
- Facilities & Security Coordination: Coordinate with the Facilities Manager and security team to
ensure smooth operations and compliance with safety protocols.
- Lead Time & Safety Stock: Measure vendor lead times and safety stock levels to optimize
inventory management.
- Weeks of Supply Analysis: Utilize historical linear regression to calculate weeks of supply and
adjust based on changes in supply considerations.
- Cross-functional Collaboration: Work with cultivation, processing, packaging, quality
assurance, quality control and the laboratory, maintenance, sanitation, harvest, and horticulture
teams to verify stock status and supply levels against re-order points managed by key vendors
and material items.
- S&OP Software Utilization: Evaluate S&OP software to explore and implement automation
efficiencies, enhancing the accuracy and efficiency of planning processes.
Additional Responsibilities:
- Department Management: Oversee and manage the needs of all departments, ensuring they
have the necessary supplies and resources.
- Daily Stock Counts: Perform daily counts on various inventory items in the building, updating
documentation in a timely manner and communicating to the CFO and Finance & Procurement
Manager regarding the outcome of the counts.
- Fertilizer Meetings: Coordinate and lead fertilizer meetings to stay informed about supply
needs and adjustments.
- Lab Supplies Management: Collaborate with Quality Assurance & Control to gather and count
lab supplies, ensuring accurate inventory levels.
- ROI Call Contributions: Plan for and actively collaborates in ROI calls to discuss inventory
management and related topics as well as the cost/benefit and ROI justification for purchases.
- Meeting Attendance: Attend all meetings related to inventory and provide updates to the
Finance & Procurement Manager.
- Weekly Stock Update Meetings: Conduct weekly update meetings on stock levels, immediately
advising if something is critical and needs attention in relation to the re-order points.
- Office Supplies Coordination: Coordinate the procurement of office supplies, including cleaning
supplies and water for the lab.
- Supply Pick-up: Manage the pick-up of supplies as needed, as well as the mail if required. It
will be considered an asset if pallets or medium size boxes would be picked up with a vehicle
provided by the successful candidate from time to time as requested.
- Time Reporting: Report working hours to the Finance & Procurement Manager as well as
reporting any requested time off of changes to working hours, as well as pre-planned meeting
attendance.
- Ability to support scoping, sourcing, dimensions, other technical project considerations would
be considered an asset.
- Core Values: Demonstrate grit and determination adhering to the company's core T.E.A.M.
values in all aspects of the role.
Measures of Success:
- Communication of results for various meetings and counts will be critical to ensure
harmonization of information with the team (CFO and Finance & Procurement Manager).
- Inventory Accuracy: Ensure all non-cannabis supplies are counted accurately on a cycle
frequency. Discrepancies should be minimal and promptly addressed. Managing and
presenting vendor scorecards to the CFO and Finance & Procurement Manager on a cycle.
- Timely Coordination: All vendor coordination and supply receiving tasks are completed within
the designated timeframes, ensuring uninterrupted operations. This includes documentation as
required.
- Documentation Quality: All required documents and inventory count recordings are up-to-date,
accurately completed, and comply with SOPs and forms. Data should be entered in real-time
and if not possible within 48 hours.
- Communication Efficiency: Ensure all internal communication with respect to inventory
changes and vendor interactions are communicated within 24 hours to the Finance &
Procurement Manager.
- Adherence to TEAM Values: Demonstrate commitment to T.E.A.M. Values in all interactions
and tasks, leading to a positive and productive work environment.
Compensation to be determined within a range depending on the selected candidates
experience and expertise. Please apply by email to Alicia Sutton, Finance & Procurement
Manager (Payroll@muskokagrown.com) by June 28, 2024, for consideration.ULFILLMENT COORDINATOR
Job Type: Full-time
Pay: $20.00-$24.00 per hour
Benefits:
Flexible Language Requirement:
Schedule:
Work Location: In person
Application deadline: 2024-06-28