Executive Assistant

Position Title: Executive Assistant

Position Term: Full Time

Location: Vaughan, Ontario

Reports To: Chief Executive Officer

Background:

Founded in 1901, Ontario Soccer is currently comprised of more than 500 Clubs servicing over 24,000 teams with 380,000 registered players, 70,000 coaches and managers, and 7,000 match officials, as well as countless volunteers, parents and supporters encompassing a direct, multi-cultural community of over 1,000,000 Ontarians.

Ontario Soccer develops and delivers exceptional and sustainable programs and services throughout Ontario with the mission of providing leadership and support for the advancement of soccer in collaboration and cooperation with our member District Associations and Clubs, partners and other stakeholders. Ontario Soccer owns and operates the Zanchin Automotive Soccer Centre in Vaughan, Ontario as well operating the Ontario Player Development League (OPDL); the province’s premier standards-based youth development program, as well as “Team Ontario”, Ontario Soccer’s Provincial Xcel program. Ontario Soccer proudly supports Canada Soccer’s National Teams, the Canadian Premier League, Toronto FC and the new Northern Super League.

The overall objective of Ontario Soccer, as a hub for Coach, Match Official and Player Development, is to be innovators and leaders in sport and to assist with the equitable development of soccer as a healthy lifestyle choice, provide a talented pathway for participants to excel and encourage inclusive community involvement at all levels. Through the beautiful game, we aspire to Play. Inspire. Unite.

Position Summary:

This position provides primary administrative support to the Chief Executive Officer (CEO) and the Chair of the Board. Secondary administrative support is provided to: 1) The Executive Management Committee, 2) The Board of Directors 3) The Nominations Committee and 4) Conditional support to the Chair, Voting Members Council (VMC).

Primary Duties and Responsibilities:

 Assist/support the Chief Executive Officer in day-to-day-operations of the corporation (i.e., schedules, travel logistics, communications, presentations, documentation management)

 Assist/support the Chair of the Board of the corporation with all logistical administrative requirements (i.e., schedules, travel logistics, communications, documentation management)

 Manage the administrative requirements of the Board of Directors (i.e., meeting logistics, communications, minutes, Board travel, meals and accommodations and documentation management)

 Manage the administrative requirements (i.e., meeting logistics, minutes and documentation management) of the Executive Management Committee, Nominations Committee and the Voting Members Council

 Assist with the Coordination of the corporation’s Annual Members Meetings

 Assist where assigned with the Coordination of the annual Ontario Soccer Summit

 Implement by-laws policies and procedures relevant to Corporate operations

 Additional duties as may be directed by the Chief Executive Officer

 This position will require some weekend work

Qualifications

Experience:

 At minimum 5 years of knowledge and practical experience serving in an executive level administrative; Board of Directors and Committee’s support role

 Experience working with volunteers in a collaborative team environment

 An understanding of the governance structure of soccer or amateur sport in general

 Experience with single and large group travel and accommodations logistics

 Experience and attention to detail with document management

Education and Professional Designations:

 Diploma or Degree in Administration or equivalent

Skills and Competencies:

 Excellent inter-personal skills

 Excellent time management skills and ability to coordinate multiple tasks and projects at one time

 Ability to maintain confidentiality and discretion where required

 Excellent written and verbal communication skills

 High proficiency work with Microsoft Office products; Word, Outlook, Teams, PowerPoint and Excel

 Ability to work with and contribute to a positive staff, team environment built on collaboration, creativity and innovation

 Self-starter and collaborator to achieve set goals

 Confident, diplomatic, and personable approach

 Ability to work flexible hours, including weekends where required

 Works well under pressure handling multiple priorities and meeting established deadlines

Ontario Soccer is committed to fostering an inclusive and accessible environment. As such, Ontario Soccer will consider applicants that meet the requirements, and that reflect and support the diversity of our soccer community.

Please submit your cover letter and resume (with “Executive Assistant” as the subject) to: jobs@ontariosoccer.net

Submission Deadline: Friday, July 19, 2024 at 5:00pm EST

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Job Type: Full-time

Work Location: Hybrid remote in Vaughan, ON L4L 9E4

Application deadline: 2024-07-19
Expected start date: 2024-08-05