Executive Assistant

Choose a workplace that empowers your impact. 

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.  

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

We are currently looking for an exceptional Executive Assistant to support the SVP, Finance & Operations, based at our corporate head office in Downtown Toronto. In this role, you will have the opportunity to support a focused and energetic Executive with a varied portfolio. Your positive attitude and superior customer service, organizational, project management and problem-solving skills will be key to your success in this role.

You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing customers and colleagues as genuine partners.

As a member of this team, you will be responsible for:

• Providing a full range of confidential administrative services for the SVP, ensuring quality service and professionalism at every interaction. These include fulsome calendar, task, contact and inbox management, travel scheduling and coordination, expense reimbursements, and guest reception.

• Prioritizing and effectively organizing the SVP’s workload to ensure critical items are highlighted and progressed

• Managing, coordinating and maintaining a complex calendar with conflicting priorities

• Monitoring incoming communications, including specifically all emails and phone calls

• Managing meetings, including scheduling, preparing agendas, arranging catering, taking minutes and documenting action items at leadership team meetings, strategic sessions and other as applicable

• Managing and coding invoices, approvals and accruals

• Scheduling and coordinating team events such as team Town Halls, Leadership team meetings, offsites and other

• Recommending enhancements to increase the SVP’s and the team’s efficiency and effectiveness

• Building strong and effective relationships across the organization, including partnering with internal and external stakeholders

• Negotiating conflicting needs, including troubleshooting, handling matters with urgency, and following through on deliverables

• Building and enhancing team community through all interactions, including a desire to connect with colleagues

• Thriving in a fast-paced, office-based, team-focused environment while demonstrating autonomy and self-motivation, drive, flexibility and problem-solving

• All other duties, as required

To succeed in this role, you have:

• 5 - 10 years’ experience supporting a finance-focused C-suite executive in a large, complex, international organization

• Excellent and top-notch skills and experience in the entire MS Office Suite, with a special focus on Outlook, To-Do, OneNote, PowerPoint, Word and SharePoint

• Passion for maintaining order, organization, prioritization and pace

• Evident skills in spoken and written communication

• A post-secondary education is preferred

And you demonstrate

• A sense of urgency and the ability to perform extremely well under time pressures, multi-tasking, meeting tight deadlines while maintaining attention to detail

• Superior people skills, maintaining courtesy, professionalism and a constructive disposition in all contexts and with all stakeholders.

• Curiosity and an eagerness to learn and fully understand the SVP’s portfolio, to better assist the SVP and you in your respective roles

• Discretion, judgment and confidentiality

• A desire to grow in your role, through expanded duties, through soliciting and responding to feedback, and through mentoring and partnering with other executive assistants in your network

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.