Job Posting for administrative assistant at Seashell Professional Services Ltd
Work Term: Permanent
Work Language: English
Hours: 35 hours per week
Education: Secondary (high) school graduation certificate
Experience: 2 years to less than 3 years
Work setting
Willing to relocate
Consulting firm
Budgetary responsibility
0 - $100,000
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Plan and control budget and expenditures
Establish and implement policies and procedures
Train other workers
Train, direct and motivate staff
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Oversee the classification and rating of occupations
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Manage contracts
Manage training and development strategies
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Oversee development of communication strategies
Compile data, statistics and other information
Oversee the preparation of reports
Respond to employee questions and complaints
Order office supplies and maintain inventory
Liaise with management, union officials and HR consultants
Negotiate collective agreements on behalf of employers or workers
Plan, organize, direct, control and evaluate daily operations
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support
Supervise office and volunteer staff
Supervision
3-4 people
Computer and technology knowledge
Google Docs
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
MS Office
Area of specialization
Correspondence
Reports and records
Invoices
Transportation/travel information
Public transportation is available
Work conditions and physical capabilities
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large workload
Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Quick learner
Screening questions
Are you currently legally able to work in Canada?
Are you willing to relocate for this position?
Health benefits
Health care plan
Other benefits
Free parking available
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