Office Administrator

OFFICE ADMIN & RECEPTION

SilverLine Group Inc., established in 1992, is based in the heart of the Niagara Region. Our vision is one of continuous improvement achieved through our most important asset, a highly effective and valuable team. As one of the largest construction companies in the Niagara Region our company has worked effortlessly to achieve a reputation for service excellence in the Residential, Industrial and Commercial Construction Sectors.

OVERVIEW

We are recruiting for an energetic, personable individual for the position of Office Admin & Reception. This is a two-person front-desk shared role, the face of the Company repping our Brand, making clients & guests feel welcome. With a friendly, welcoming, and engaging personality, you are at ease with a professional demeanour. You will manage a multi-line Teams phone system for a 40 office setting, process documents and mail, manage the office supply inventory, data entry, maintain and improve office systems and procedures, and perform general clerical functions. This is a Monday to Friday full-time position 8 am to 5 pm.

IN THIS SHARED ROLE YOU WILL

· Manage a multi-line phone system for 2 companies

· Greet and announce guests

· Make boardroom and other reservations

· Organize lunch for meetings

· Update Outlook calendar

· Keep the office & kitchen in a tidy appearance, preparing for daily needs

· Maintain office supply inventory, best pricing negotiation, and place orders

· Process outgoing & incoming fax documents, courier, mail and updating postage machine

· Document management – File, scan, help with annual file rotation

· Initiate service repair calls for office copiers/equipment

· Create and maintain various forms of data in a spreadsheet format using Excel

· Data entry to Sage 300 CRE software

· Office errands, as needed.

REQUIREMENTS

· Post-secondary education in Office Administration

· Great people skills, friendly and well-organized

· Proficiency in computer skills (MS Office Excel, Outlook, Word, Power Point)

· High degree of accuracy with data entry functions. Sage 300 CRE an asset

· Strong problem-solving skills, and mathematically inclined

· Must have exceptional English communication skills (verbal and written)

· Self-confidence in skills to work with minimal supervision

COMPANY BENEFITS

· Competitive wage

· Group health benefits

· Company events

· Supportive and welcoming team environment

APPLY with your cover letter and resume using the Indeed "APPLY" function.

Thank you for your interest! Candidates chosen for an interview will be contacted

Job Types: Full-time, Permanent

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Education:

• DCS / DEC (required)

Experience:

• Front desk: 3 years (required)
• Administrative experience: 3 years (required)

Language:

• English (required)

Licence/Certification:

• Driving Licence (required)

Work Location: In person

Application deadline: 2024-08-09
Expected start date: 2024-08-26