Payroll Clerk

The Care Group (“TCG”) offers high-quality residential care services to complex care clients in nine (9) homes throughout the Lower Mainland and Vancouver Island.

We are looking for a Payroll Clerk to join our Head Office Team, in Coquitlam, B.C.!

The Payroll Clerk will be responsible for processing payroll and all payroll related duties, will work collaboratively with Finance, HR and various stakeholders. Must be enthusiastic with a strong work ethic. Integrity and highly attentive to detail are crucial for this role.

Schedule: Mondays - Fridays 8:30am - 4:30pm.

Duties and Responsibilities:

• Responsible for the hourly and salary payroll processing for a high volume, multiple sites, union/nonunion, fast-paced environment using ComVida (Payroll System used by the business).
• Prepare a variety of reports and remittances for payroll & benefits vendors, government agencies and Health Authorities (i.e. CRA, WCB, HSCIS, EHT).
• Maintaining various pension, insurance and savings plans across all sites including MPP, Group RRSP (Sunlife and Manulife), Extended Health through Health Benefits trust and other providers.
• Maintaining and update payroll and benefits modules to align with current and newly ratified collective agreements (HEU&BCNU).
• Provide costing for union negotiators during bargaining and to management when looking at alternate compensation structures. Amend and update monetary items relating to payroll and benefits in ComVida.
• Reconciliation of payroll and benefits related general ledger accounts.
• Processing in the reconciliation and preparation of year-end tax forms T4s and MPP.
• Union leaves reimbursement invoicing, and remittances.
• Ensure CRC and work permit requirements are satisfied, and renewals are up to date.
• Seniority lists provided to DOC’s as well as Unions as required.
• Track timesheets, attendance records, overtime, vacation, leave of absence etc.
• Process employee status changes in a timely manner, generating ROEs, calculate final pay, and canceling of benefits when required.
• Support the performance of month-end, quarter-end and year-end payroll reconciliations.

Education, Skills and Experience required:

• A minimum of one (1) to two (2) years full-cycle payroll experience.
• Experience in ComVida payroll system preferred.
• PCP designation or working towards one.
• Proficient with MS (Word, Excel, Outlook, Teams, OneDrive).
• Demonstrated ability to maintain confidentiality and to exercise discretion.
• Willingness to go above and beyond in order to meet deadlines.
• Solid understanding of different benefit plans and relevant regulations.
• Strong multi-tasking and time-management skills to meet deadlines in a fast-paced environment.
• Flexible, adaptable, responsive to change in a positive and tactful manner.
• Has exceptional communication and interpersonal skills and is able to establish and maintain. relationships with team members, staff, residents, families and external agencies.
• Preferred background in long term care environment.
• Canadian Payroll experience is an asset.

If this opportunity is not a fit for your background and experience please feel free to forward to any interested colleagues.

We invite interested candidates to submit their resume in confidence. While we appreciate the interest of all applicants, we will contact only those selected for interviews.

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