Administrative Coordinator

Description

This position supports the youth department in its full complement of program offerings, events and camping ministries, as well as the candidates department. This individual will offer administrative functions, financial processes, scheduling oversight, and travel/meal coordination for the department. In addition, this position will enhance and support our online presence and reach, through the maintenance of website and social media content, including videos and graphics.

Hours

• Full time, one-year contract
• 37.5 hours a week
  
  

Key Responsibilities

• Oversees the design, scheduling, maintenance, and coordination of digital content, including website and social media platforms
• Schedules meetings, prepares agendas and meeting reminders, takes minutes and circulates minutes for youth team and candidates
• Drafts and types correspondence and proofs typing for accuracy, sorts and prioritizes typing assignments within general guidelines; researches and responds to difficult enquiries on behalf of the supervisor
• Performs general office duties, document and maintain filing (electronic and manual), photocopying, resolving routine inquiries
• Process applications for those applying to engage in full-time ministry within The Salvation Army
• Oversees the creation and maintenance of databases, specifically for employee/volunteer information for working with children and youth, inventory, SAMIS (ministry and event statistics), Praesidium (volunteer screening process)
• Provides support to the youth program and candidates team for events and programs, including technical support
• Drafts and prepares presentations, brochures, fliers, advertisements, invitations, and certificates
• Processes financial items – payments and accounts payable, including internal/external payments, invoicing local ministry units, and visas
• Coordinate travel and accommodation for staff, programs and events
• Coordinates seasonal staff hiring and seasonal staff payroll entry
• Supports camper registrations, as needed
• Coordinates departmental schedule and calendar, as well as scheduling and maintaining supervisors’ calendar
• Provides administrative support to the Divisional office and Divisional Camps (Camp Mountainview and Camp Sunrise), as needed
• Some travel may be required
  
  

Education/Certifications

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• Completion of up to two (2) years of community college in administration, office management, graphic design and/or equivalent
  
  

Experience

• At least three years of prior related experience, including preparation of digital content, handling accounts payable, and senior administrative/secretarial experience
  
  

Preferred Skills/Capabilities

• Working knowledge of Office 365 applications
• Some video/image design experience
• Organized and skilled in collecting and compiling information and schedules centrally
• Fast learner, able to learn and adapt to internal Salvation Army processes and systems
  
  

Successful candidates, prior to hiring, may be required to provide:

• Background check consent
• A clear vulnerable sector screening
• A clean drivers abstract
• Completion of our online Praesidium / Armatus Abuse Training and required Health and Safety training
  
  

The Salvation Army will accommodate candidates as required under applicable human rights legislation. If you require a disability-related accommodation during this process, please inform us of your requirements.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.