Secretary 8

Open: July 9, 2024

Deadline: July 22, 2024

Non-Union

Reporting to the Manager, the Secretary provides provides professional administrative support to the Manager and the department in order to enhance the general, efficient operations of program needs.

Regular Part-time

Rate of Pay: $25.16 - $26.98 per hour

• Successful completion of a 2 (two) year diploma in Medical Office administration or an equivalent combination of education, training and experience as determined by the Hospital
• Minimum one year recent, related experience
• Demonstrated proficient dictatyping skills
• Demonstrated proficient knowledge of medical terminology
• Demonstrated computer proficiency (MS Word, Excel, PowerPoint, Outlook, Powerchart, Cerner and Acuity Star) and database management
• Demonstrated understanding of OHIP principles to process patient referrals
• Demonstrated organizational skills and ability to prioritize workload in a setting of multiple and competing priorities
• Ability to maintain accuracy and to work independently
• Demonstrated advanced ability to effectively communicate professionally (both verbal and written) with all staff, patients, and their families
• Ability to identify and bring forward to the physician(s) issues, items, and concerns
• Demonstrated ability to work collaboratively with other Medical Secretaries within the Division.
• Demonstrated ability to maintain confidentiality and be empathetic and sensitive to patient needs
• Demonstrated practice and commitment to the principles of patient and family centered care
• Demonstrated practice and commitment to patient and staff safety at LHSC
• Demonstrated practice and commitment to LHSC’s Vision, Purpose, and Values
• Demonstrated ability to attend work on a regular basis

Immunization Requirements:

• Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio; Meningitis.
• Provide documentation of the Tuberculosis skin testing (two step) and COVID vaccine series.
• For more information visit https://www.lhsc.on.ca/careers/health-review-requirements

We are committed to providing a safe, healthy and inclusive work environment that inspires respect. LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process. Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach. Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or recruitment@lhsc.on.ca .

As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process.

Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 6 months.

Please be advised, if you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non-patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work permits. It is the employee’s accountability to ensure they are adhering to their specific work permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process.