Contractor Coordinator

The Contractor Coordinator plays a pivotal role in the effective management of contractors and ensuring the seamless operation of our recreational and high-performance sport facilities. This role involves overseeing various aspects of contractor management, from selection to evaluation, and collaborating with the Operations team to align operational and capital projects with facility needs and schedules.

You will strive to approach your work to align with our four key behaviours which are at the core of who we are and what we do at WinSport.

We are Safe

We are Welcoming

We are Inspiring

And we are Creative

What you will be doing:

• Support and Update the WinSport Contractor Management Program:
  • Work with the Operations and Safety teams to maintain and implement the Contractor Management Program, ensuring compliance with industry standards and safety regulations.
  • Regularly review and update program procedures to enhance efficiency and effectiveness.
  • Identify opportunities to maintain the Contractor Management Program in collaboration with the Events and Operations Team.
• Collaboration with Operations Staff:
  • Work closely with the Operations team to identify facility needs and prioritize projects based on minimal asset down time and budgeted spend.
  • Develop project schedules that minimize disruptions to facility operations and maximize efficiency – understanding what is needed to execute the project.
  • Facilitate clear communication between contractors and Operations team to ensure project alignment.
  • Work closely with the Operations team to ensure compliance and follow through with contractors daily, as needed.
• Contractor Selection:
  • Collaborate with relevant teams to identify project requirements and specifications.
  • Conduct assessments and follow the pre-qualification/ selection process to identify approved contractors.
  • Manage the bidding process and negotiate contracts to secure competitive pricing and quality services.
• Site Orientation:
  • Provide and confirm comprehensive site orientations to contractors and project visitors, emphasizing safety protocols and facility-specific guidelines.
  • Ensure contractors are well-informed about their responsibilities while on-site and follow the Safe Work Permit requirements.
  • Ensure contractors are aware of the scope of work and locations.
• Contractor Evaluation:
  • Monitor and document contractor performance throughout projects, assessing adherence to timelines, budgets, and quality standards.
  • Implement performance evaluation mechanisms to track contractor performance and identify areas for improvement.
  • Address any issues or discrepancies promptly and in accordance with contractual agreements.

What you bring:

• Certification in Business Administration, Facility Management, or a related field preferred
• Proven experience in contractor management
• Strong knowledge of safety regulations and industry standards
• Excellent communication, negotiation, and project management skills
• Detail-oriented and able to analyze contractor performance effectively
• Proficiency in contractor management software and tools, such as ComplyWorks, ISNetworld, Avetta

You will be:

• Occasionally required to use physical effort requiring manual dexterity (between 5% and 25% of time on the job)
• Working in a prolonged standing or sitting position

What we can offer you:

• Free WinSport Park Pass
• Free parking
• Reciprocals at other ski resorts
• Discounts on food, beverage, retail, and programs
• Access to our world-class gym facility

Discover, Develop, and Excel with WinSport:

Working with WinSport means you will be part of one of the most unique sport institutes in the world. You will be rubbing shoulders with athletes of all levels and disciplines, and you will be working in a world-class facility that showcases exceptional services to support our guests in training and maintaining an active lifestyle. You will thrive and be supported as you discover, develop and excel in your role at WinSport.