Executive Assistant

Executive Assistant Job Description

Job Title: Executive Assistant

Job Overview:

The Executive Assistant will provide high-level administrative support to the executive, ensuring efficient operations and enabling the executive to focus on strategic initiatives. This role requires a proactive, highly organized individual with excellent communication skills and the ability to handle sensitive information with discretion.

Key Responsibilities:

• Administrative Support:
• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and direct phone calls and distribute correspondence.
• Prepare reports, presentations, and briefs for the executive.
• Handle confidential documents and ensure they are secure.
• Meeting Coordination:
• Organize and prepare for meetings, including gathering documents and attending to logistics.
• Take minutes during meetings and follow up on action items.
• Travel Management:
• Arrange complex and detailed travel plans, itineraries, and agendas.
• Compile documents for travel-related meetings.
• Communication:
• Act as the point of contact between the executive and internal/external stakeholders.
• Draft and edit correspondence, communications, presentations, and other documents on behalf of the executive.
• Project Management:
• Assist with the planning and execution of special projects.
• Coordinate with various departments and manage timelines to ensure projects are completed on schedule.
• Office Management:
• Oversee office operations and procedures to ensure efficiency and effectiveness.
• Manage supplies inventory and place orders as needed.
• Relationship Management:
• Develop and maintain relationships with key stakeholders, clients, and partners.
• Handle requests and queries appropriately.

Qualifications:

• Education:
• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Experience:
• Proven experience as an Executive Assistant or similar role.
• Experience in managing multiple priorities and administrative coordination.
• Skills:
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize tasks with attention to detail.
• Discretion and confidentiality.

Personal Attributes:

• Professional demeanor and appearance.
• Strong interpersonal skills.
• Ability to work independently and as part of a team.
• Proactive and self-motivated.
• Flexible and adaptable to changing priorities.

Working Conditions:

• This position may require occasional overtime and the ability to respond to urgent requests outside of normal business hours.
• Some travel may be required.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹45,000.00 per month

Jadwal:

• Day shift

Tunjangan:

• Paid sick time
• Paid time off

Upah Tambahan:

• Performance bonus
• Yearly bonus

Ability to commute/relocate:

• Gurugram, Haryana: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Required)

Shift availability:

• Day Shift (Preferred)

Work Location: In person