Assistant Executive

Job description

As an Office Administrator, your primary responsibility is to ensure the smooth operation of daily administrative tasks and provide support to various departments within the organization. In addition to your administrative duties, having a valid driver's license is required as you may be responsible for driving-related tasks as needed. Here is a comprehensive job description for an Administrative Assistant:

General Administration:

• Perform a wide range of administrative tasks, such as managing correspondence, scheduling appointments, and maintaining office supplies.
• Coordinate and schedule meetings, conferences, and events, including arranging venues, catering, and necessary equipment.
• Handle incoming and outgoing mail, emails, and phone calls, and redirect them to the appropriate individuals or departments.
• Maintain and update office databases, records, and files, ensuring they are organized and easily accessible.
• Assist in the preparation of reports, presentations, and other documentation as requested.

Office Operations:

• Manage office operations and procedures, ensuring efficient workflow and adherence to company policies.
• Oversee office equipment maintenance, including printers, copiers, and fax machines, coordinating repairs or replacements as needed.
• Maintain the cleanliness and orderliness of the office, including common areas and meeting rooms.
• Monitor and manage office expenses, including budget tracking and processing invoices.

Administrative Support:

• Provide administrative support to various departments, such as Human Resources, Finance, or Marketing, as required.
• Assist in employee onboarding and offboarding processes, including paperwork, access provision, and orientation.
• Coordinate travel arrangements and accommodations for staff members when necessary.
• Support project management activities by organizing and tracking project documentation, deadlines, and deliverables.

Skills and Qualifications:

• Any degree will be required.
• Proven experience in office administration or a similar role.
• Proficient computer skills, including MS Office (Word, Excel, Outlook, PowerPoint) and office equipment handling.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both verbal and written.
• Attention to detail and problem-solving skills.
• Ability to work independently and collaborate effectively with colleagues.

Job Type: Full-time

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person