Human Resources Administrative Specialist

We are looking to hire an organized and efficient Human Resources Administrative Specialist. This position will work in the Tallahassee, FL office; and it will support a wide range of human resources and general administrative tasks. This critical role ensures accurate record-keeping, facilitates recruitment and onboarding of new employees, and performs a wide variety of administrative tasks to ensure a safe and productive workplace.

Position Responsibilities

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Provides orientation for new employees by providing information packets, reviewing company policies, and obtaining signatures for documents.
• Maintains human resources and payroll records by recording the hiring, transfer, termination, change in job classifications, as well as tracking vacation, sick, and personal time.
• Assists with payroll preparation by reviewing and collecting required data within payroll system.
• Assists with advertising external positions on career sites such as CareerSource, really, and the job boards of local colleges/universities.
• Supports the Agency by screening, testing, and interviewing applicants.
• Assists in reviewing/updating HR policies and procedures.
• Assists with standard requests for personnel files and the annual HR audit.
• Schedules and supports meetings, trainings, and special events to include reserving space, preparation of materials and finalizing meeting minutes.
• Participates in agency meetings, training events, and professional development activities.
• Provides administrative assistance to agency President.
• Other related duties as assigned.

Requirements

Summary of Qualifications & Skills

• Associate’s degree in related field - or - minimum of 3 years of related work experience
• Excellent organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple tasks accurately and timely
• Ability to work independently, initiate, and complete projects on time
• Positive attitude and enthusiasm
• Ability to maintain confidential information with integrity and discretion
• Is not afraid to troubleshoot an issue, but also knows when to ask for help
• Commitment to agency mission and core values
• Proficient in Microsoft Office Suite

Benefits

Starting Salary Range: $40,000/year

Benefits: Individual health insurance, annual and sick leave, 403b retirement plan available for individual contributions

Line of Authority: Reports to the President/CEO

How to Apply:Submit resume and cover letter explaining your interest in the position to: HR@211bigbend.org