What are the responsibilities and job description for the Accounts Payable Specialist (Purchase Orders) position at 22nd Century Technologies, Inc.?

Job Title: Accounts Payable Specialist (Purchase Orders)
Location: New Orleans, LA 70112
Duration: Contract (6 Months)
Pay Rate: $30-$32/hr

Job Description:

The Financial Operations Manager administers the work product of the –Shipping and Receiving. Purchasing and Accounts Payables Teams, and directs the daily procurement processes and payments to vendors.
The Manager oversees the planning, organizing and operation of the shipping and receiving area.
The position acts as liaison with the Financial Reporting Division to ensure purchases and AP are recorded to the general ledger.

Role & Responsibilities:
Manage purchases and disbursements through the purchase order and invoice systems in accordance with the State of Louisiana and MCCNO rules and regulations by ensuring:

Procurement thresholds are followed and documented
Purchases are reviewed to Board approved budgets
Purchase orders and invoices are processed and recorded accurately and timely.
Vendors warrant product or service availability, competitive pricing, timely delivery and satisfaction of the product or service.
Contract terms are reviewed and upheld.
Vendors are paid timely, and in accordance with terms.
Payment Processing policies and procedures are reviewed and followed
Management of the weekly expenses outflow (cashflow management)
Supervision of the AP Clerks performing the disbursement run
Support Financial Reporting Division to ensure purchases in AP are recorded properly in general ledger
Month End deadlines are communicated and completed by staff.
Lead of end of year close out efforts and creating year-end deadlines for AP, Purchasing, Shipping and Receiving.
Approvals of monthly Purchasing SmartData Expense Report
Monitor master vendor and product lists to determine if qualifications, company information and data are updated. 25%
Review the purchasing cycle for all goods and services; determine the most cost effective and beneficial method of purchase, i.e. purchase order or contract bid.
Manage and lead Annual Vendor Audit to ensure document compliance and internal controls are followed.
Verify that electronic records are properly updated, noted or cross referenced in the Event Management System.
Explore new vendor opportunities using state and local database contacts.
Establish and maintain vendor relationships which are important in obtaining favorable pricing, terms and delivery options along with the ability to resolve problems expeditiously through contacts.

Plan, manage and evaluate the operation of the Shipping and Receiving division. Manage receipt of merchandise to ensure:

Items are examined for potential damage and receipt agrees to purchase order
Items are properly recorded/received in the Event Management System as operational supply or fixed asset in agreement with general ledger classifications and fixed asset procedures
Items are placed into service immediately preventing delays that could affect financial operations
Review contracts, invoices, purchase orders, and reports to estimate peak delivery periods to schedule shipping and receiving team assignments to ensure smooth transition and ownership of goods.
Manage the analysis of the Purchasing, A/P, and S&R department's monthly expense budget to actual numbers; compiling information for budget preparation, external audits and other projects.
Provide analytical reports as requested that provide operational information for forecasting and other decisions.

Assist with special projects as assigned by Director and/or Assistant Director.

Participate in decisions related to the selection, promotion, transfer, pay and discipline of assigned personnel.
Orient employees to MCCNO policies and procedures, clearly communicate job duties and responsibilities so individuals may proceed with certainty in the performance of their positions.
Personally conduct or oversee training for new employees to ensure established procedures are clearly understood and followed.
Monitor the work performance of assigned personnel on a continual basis, conduct effective performance appraisals, and take corrective action whenever necessary.
Create a working climate in which assigned personnel are motivated to develop their skills and abilities and demonstrate by personal example the desired standards of conduct and work performance.
Administer MCCNO policies in a fair and equitable manner with regard to discipline, tardiness, absenteeism or insubordination and fully document all incidents and actions taken.

Qualifications:

Bachelor's degree in Human Resource Management, Business Administration, Management, or a related field from an accredited college or university and five (5) years of progressive experience in compensation, job documentation, job evaluation, and performance management.

About our Company: -

22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000 people including 600 Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115 Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80 commercial clients.

Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
“22nd Century Technologies is an Equal Opportunity Employer" and “US Citizens & all other parties authorized to work in the US are encouraged to apply."

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Salary : $30 - $32

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