What are the responsibilities and job description for the Administrative Assistant/Bookkeeping position at 24 Hours Inc?
At 24H, we owe our success to our people and processes. An administrative assistant is a supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.
Objectives of this Role
- Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
- Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance
- Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.
- Coordinate internal and external resources to expedite workflow
- Oversee and achieve organizational goals while upholding best practices
Daily and Monthly Responsibilities Provide daily customer updates, manage subcontractor CRM, order and manage and order materials for locations
- Provide direct administrative support to senior leaders, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes
- Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference
- Maintain filing system, contact database, employee list, and inventories
- Oversee and order office supplies
Skills and Qualifications High school diploma or equivalent
- Proven administrative experience
- Superb written and verbal communication skills
- Strong time-management skills and multitasking ability
- Proficient in QuickBooks and Microsoft Office, with aptitude to learn new software and systems
- 2 Years of experience
- Bilingual Is a big Plus
Preferred Qualification
- Previous success in office management
- Experience managing budgets and expenses
- Experience developing internal processes and filing systems
- Comfortable handling confidential information
- Experience with customer service
Job Type: Full-time
Pay: $17.00 - $18.00 per hour
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Palm City, FL 34990: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person
Salary : $17 - $18