HR/Payroll Assistant

This position is a generalist role that supports Human Resources functions and assists the Payroll department. Must provide great internal customer support, while driving HR functional excellence and process improvement.

Essential Job Functions

• Assist with the coordination of the on-boarding and hiring process for all new hires.
• Assist with the processing of bi-weekly and monthly payroll.
• Assist in the process of updating polices to ensure fair and equitable pay practices.
• Maintains a working knowledge of payroll law and related policies.
• Supports recruiters and management with references, shadows, offers and pre-employment process.
• Responsible for the proper entry, storage, security, and use of employee personal data: including personnel transactions such as hiring, promotions, performance reviews and transfers.
• Works with IT to maintain management email list and ensure equipment is ready for new hires.
• Responsible for celebration and employee activities at the corporate office on a monthly basis.
• Prepares new hire packages and ensure current, correct information is maintained.
• Tracks and maintains all clinical employee’s TB test, COVID, Hep B, and flu vaccinations.
• Tracks and maintains all MVR records for new hires.
• Conducts annual MVR on an annual basis for all drivers.
• Maintains HR manual for the department.
• Works with Compliance for tracking completion with new hire required training.
• Maintains confidential and sensitive information at all times.
• Completes annual EEO reporting.
• Responds and maintains all employment verifications.
• Manages badge system for corporate location and assists with off-site locations.
• Ensures all filing is up to date for department.
• Daily monitor of Human Resource emails and forward to management when required.
• Completes data entry for all new hires, changes and terminations into Payroll system in a timely fashion to avoid payroll delays.
• Works to ensure compliance of company, EEOC, and all government guidelines are maintained at all times.
• Reacts positively to change and performs other duties as assigned.
• Actively supports and complies with all components of the compliance program, including, but not limited to, completion of training and reporting of suspected violations of law and Company policy.
• Maintains confidentiality of all information; abides with HIPAA and PHI guidelines at all times.
• Reacts positively to change and performs other duties as assigned.

Requirements

• Strong urgency and able to practice a high level of confidentiality.
• 1-3 years of payroll experience preferred.
• Knowledge of proper grammar, spelling and rules of composition.
• Ability to work effectively independently and with management and other team members.
• Ability to organize and complete work in a timely manner.
• Excellent interpersonal and communication skills.
• Ability to work independently and manage multiple priorities.
• Excellent computer skills in a Microsoft Windows environment. Must include Excel and demonstrated skills in database management and record keeping.
• Evidence of the practice of a high level of confidentiality.
• Excellent organization, oral and communication skills.

Minimum Qualifications

• Bachelor's degree or equivalent in Human Resources, Business, or Organization Development or equivalent preferred
• 2 years Human Resources experience preferred

We will only employ those who are legally authorized to work in the United States. Any offer of employment is conditional upon the successful completion of a background investigation and drug screen.

We are an equal opportunity employer.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: One location