Executive Assistant & Office Manager

Description

365 Retail Markets is the global leader of self-service technology and convenience solutions for the food service industry. Through our combination of MicroMarket, vending, and dining technologies, we offer the best-in-class point-of-service platform for the workplace. For the last decade, 365 has been pioneering innovation and winning multiple awards for revolutionizing the market with superior technology, strategic partnerships and ultimate flexibility in customization and branding. At 365, we are committed to supporting our customers’ and employee’s success!

This position reports to the Director of People & Careers and will provide day-to-day support for the CEO and other executive level leaders of 365 Retail Markets. This position will also play the role of Office Manager for 365 Retail Markets HQ offices and other nationwide offices as needed. The office manager is an organized professional who doesn't mind wearing multiple hats. They will handle administrative duties and executive support-related tasks, ensure the smooth running of the office, and help to improve company procedures and day-to-day operations.

Responsibilities

• Provide calendar management with independent decision-making to accommodate conflicting meeting requests, and management of calendar invites
• Coordinate executive travel arrangements including booking flights, transportation, and lodging as needed
• Create, submit and approve expense reports for and on-behalf of executives
• Draft and edit documents, reports, spreadsheets, and correspondence, create presentations as assigned by CEO and other executive leadership
• Assist in scheduling interviews as needed for Executive Leadership
• Assemble materials for Monthly Executive Reviews, Board of Directors meetings and interface with leadership as appropriate
• Maintain meticulous attention to detail and demonstrate a high standard for data and integrity and quality work
• Maintain office by organizing office operations and procedures, communicating those standards to office employees
• Develop, maintain, and communicate a process for efficiently evaluating, ordering and replenishing office and other needed supplies 
• Review clerical and personnel records for completeness and accuracy; ensure organization, security, integrity and confidentiality of data at all times
• Track and record office management related expenditures and adhere to budgetary guidelines; provide recommendations for cost reduction where appropriate
• Communicate with facilities partners (internal and/or external) to make sure all office issues are reported to the correct contractors/vendors and addressed in a timely manner
• Order lunches for company events such as monthly company meetings, board and executive meetings
• Other duties as assigned by Director – People & Careers

Requirements

• Bachelor’s degree preferred but not required
• 2-3 years of relevant experience in a professional, fast-paced environment required
• Superior customer service skills, proactive and resourceful with administrative support experience
• Team player while working well under pressure with the ability to be flexible as situations call for it
• 5 years working in administration and office setting
• Well versed with Microsoft applications (Word, Excel, Publisher, PowerPoint, Outlook)

 *Full COVID-19 vaccination required

Employment Details

Employment Type: Full Time

Department: HR

Travel: 0% - 10%

Location: Troy, MI (Big Beaver & Crooks)