Shipping/Receiving Coordinator

Shipping/Receiving Coordinator

GENERAL DESCRIPTION:

Reporting directly to the Supply Chain and Inventory Control Manager, the Shipping/Receiving Coordinator is responsible for managing the shipment and receipt of all products, materials, and supplies. This position collaborates and communicates with third party logistics companies, customer service representatives, service providers, and others involved in the shipment and receipt of products. This position covers the following aspects within the department: Shipping, receiving, production support, and inventory control. This fast-pace position is responsible for receiving daily import shipments, shipping all sales for domestic and international customers, maintaining correct inventory counts, kitting parts for production builds, preparing shipments for sales demos and shipments to outside process suppliers, and all other fulfillment as required. This position’s other focus areas will be to continue the improvement of inventory control and general warehouse organization. Other special projects assigned as needed.

JOB DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

Shipping:

• Ensures all sales orders are shipped in a timely manner in accordance with applicable shipping rules
• Packs and prepares all outbound packages for shipment to customers/suppliers/sales reps, etc.
• Accurately packages product (incl. new sales and demo equipment) received from the Assembly, Fusion Splicing, and Glass Processing groups and prepares for shipment to customer
• Ensures the accuracy of all shipping documents and confirms proper shipping labels and packing slips have been applied to packages before shipment
• Plans and coordinates large shipments of Glass Processing equipment with appropriate logistics providers used by the customer (incl. prepping the shipment and adequately understanding the customs documentation needed for the unit/shipment)
• Transfers inventory to outside processing vendors as required
• Maintains inventory of shipping materials and supplies

Receiving:

• Processes daily inbound import shipments from suppliers and/or customers by promptly unloading trucks and deliveries and sorting and stocking of receivables (unpack, verify, label and put away all inbound product)
• Ensures the accuracy of all receiving documents (packing slips, bill of ladings, and tracking information) relative to receiving activities
• Assures that receiving counts match packing slip documents and assists in resolving any discrepancies
• Creates, maintains, and manages the receipt posting of all purchase orders within SAP for material procurement
• Tracks and maintains an accurate log of all incoming and outgoing non-inventory related shipments
• Creates and completes production orders for outside processing services
• Performs visual quality inspection of all parts upon receipt from metal suppliers and outside service vendors for gross, obvious visual defects
• Ability to understand 3SAE drawing scheme and identify current revision level parts at receiving inspection

Production:

• Kits parts by product/unit from warehouse stock using the published Product Overviews for issuance to the Assembly Group for production
• Picks raw materials from warehouse stock and decants material to support the Assembly Group for spare part orders
• Creates production orders for the machine shop

Inventory and Warehouse:

• Assists in identifying parts needed to cycle count based on established criteria by the Supply Chain and Inventory Control Manager (incl. maintaining metrics spreadsheet to drive root cause analysis for inventory variances)
• Actively assists with physical inventory counts
• Accesses standard supplier portals via the web (Digi-key, McMaster-Carr, etc.) to place emergency orders if necessary
• Maintains inventory bin location spreadsheet and product storage locations
• Responsible for maintaining the tidiness and cleanliness standards of the warehouse

General:

• Maintains a friendly and professional relationship with vendors and teammates while promoting company initiatives and values
• Engages with vendors and drivers with professionalism and a positive attitude.
• Support proper utilization of ERP system and work in SAP to manage locations of inventory items
• Maintains a clean, neat, and member-ready shipping area
• Ensures all paperwork is complete and properly processed
• Other duties as assigned

EDUCATION, QUALIFICATIONS, AND REQUIREMENTS:

• Bachelor’s degree or equivalent experience (3-5 years of warehouse experience preferred)
• Logistics (domestic and international) and customer service experience required
• Proficiency in MS Office Products including Word, Excel, PowerPoint, Outlook
• Experience working in and maintaining databases using Microsoft Excel and others relevant to company processes
• Knowledge of SAP Business One is a plus
• Proficiency in FedEx, UPS WorldShip, and DHL software preferred
• Professional written and verbal communication skills
• Strong organizational skills to handle large number of tasks at a given time
• Understand organizational needs and how to prioritize requests
• Strong sense of time organization and urgency
• Analytical ability to learn various warehouse functions and processes
• Ability to meet appropriate productivity/quality standards relative to job responsibilities as outlined by the Inventory Control Manager
• Thrives on responsibility and can be self-directed
• Must have the ability to listen to direction, manage time, and complete all work as assigned within established timeline
• Ability to work independently and within a team that must coordinate work efforts to complete department and overall operational goals

Physical Requirements:

• Must be physically able to perform assigned tasks (incl. walking, standing, bending and reaching for extended periods of time)
• Ability to lift up to 70 lbs.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Franklin, TN 37067: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Warehouse: 2 years (Preferred)
• Shipping & receiving: 2 years (Preferred)

Work Location: In person

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Warehouse: 2 years (Preferred)
• Shipping & receiving: 2 years (Preferred)

Work Location: In person