Administrative Coordinator

What we offer You will work on exciting and challenging topics together with a team in an ultra-modern, innovative and creative environment. Intensive on-the-job training with expert colleagues guarantees you will quickly become familiar with your duties and perform them independently. Performance related pay and the opportunity for personal and professional development are of course part of the package. Since 2009 Evonik Industries AG has been certified as a family-friendly company by the German Hertie Foundation. Click on the link to learn more about Evonik from our employees: https://careers.evonik.com/en/about/meet-the-team/ RESPONSIBILITIES Maintain appointment calendars and reserve meeting rooms following detailed instructions to arrange business meetings efficiently. Provide administrative assistance Site Manager. This includes but is not limited to: assist in coordinating travel, filing expense reports in Concur for management staff, ordering office supplies, and preparing correspondence i.e. letters, e-mail, reports, presentation, and other business-related documents. Monitor cameras - gate operations and admin building. Ensure that unauthorized people do not enter the premises. Verify visitors and maintain a visitor log of incoming and outgoing. Check in contractors and visitors, greet guests, issue badges, parking permits and radio. Contact hosts if needed to direct visitors to meeting points in the plant Provide Safety Orientation to contractors and visitors and maintain records Assist EHSQ manager on maintaining regulation/RCRA records and deep well monitoring data into spreadsheet report. Preparing CSC (Central Safety Committee) meeting notes using PowerPoint Coordinate agendas/support for visitors. This includes but is not limited to: developing agendas, making dinner reservations, ordering meals, coordinating transportation and temporary office space, scheduling meetings, and reserving meeting rooms. Liaise with Corporate Services IT, FS, and HR as necessary. This includes but is not limited to filling out IT forms, submitting invoices and employee on-boarding. Primary contact for ADP/E-time issues time management and Sharepoint document management. Manage the sites protective clothing inventory Maintain plant radios and upkeep of equipment Enter SAP confirmations for site Plant engineers as needed. Format controlled documents using MS Word for publishing on Sharepoint. Generate purchase requisitions using SAP Ordering items via ARIBA for the site as needed to maintain proper inventories. Coordinate with site Production and ESSHQ managers by helping with preparations for site turnarounds. Manage site electronic document control system. REQUIREMENTS: 3 years of experience as an administrative assistance. Must be competent in MS Office applications, SAP experience is a plus. Must be able to perform basic mathematical calculations. Should have excellent organizational skills and be a self-starter Excellent written and verbal communication skills needed to interface with high-level internal and external contacts, outside groups/agencies in a courteous highly professional and effective manner. Must be able to compose and edit letters, memoranda, reports and presentations as well we generate and revise correspondence and handles processing of a variety of reports and paperwork. Your Application To ensure that your application is proceeded as quickly as possible and to protect the environment, please apply online via our careers portal. Further information about Evonik as Employer can be found at https://careers.evonik.com. Please address your application to the Talent Acquisition Manager, stating your earliest possible starting date and your salary expectations. Your Talent Acquisition Manager: Emma Martinez [C] Company is Evonik Corporation This is your opportunity to join a thriving global organization that combines cutting-edge science, technology and engineering with world-class business services to create solutions that answer real-world problems. If you join us, we’ll expect you to take ownership of your work, team up with other great minds, and add your name to creations that make a positive difference for generations. As one of the world leaders in specialty chemicals operating in more than 100 countries with over 32,000 employees, we need your diversity of thought to make us better. In return for your passion, initiative and creativity, you’ll enjoy opportunities to improve and to be respected for your contribution. Click here to learn more about Evonik from our employees.