What are the responsibilities and job description for the Executive Assistant position at 4KIDS?
Executive Assistant
4KIDS is looking for an Executive Assistant who is called to serve behind the scenes in providing Hope, Homes and Healing in our ministry to children in Foster Care. The position assists the office of the Executive Vice President facilitating communication and decision-making processes in order to improve ministry effectiveness. The position is responsible for performing duties that will include arranging meetings and events, preparing/managing reports, securing resources, writing/editing documents, analyzing data, reviewing research, working with ministry partners at multiple levels, and project management
Job Duties:
- Manage and maintain all daily administrative aspects on an individual level for the Executive Vice President
- Maintain daily functions such as returning phone calls, reviewing and taking action on emails as needed, following up on various tasks, drafting and/or editing written correspondence, coordinating travel arrangements, preparing reports, credit card control and reconciliation, and handling other communications and office duties
- Research various matters affecting 4KIDS and its programs and assist in preparation of presentations, reports, charts, and other documents as necessary
- Attend & take meeting minutes for Executive Vice President
- Support/follow-up for action items assigned to and by the Executive Vice President
- Preparation and submission of expense reports, utilization of PaperSave
- Act as a resource in support of the overall Ministry and best interest of 4KIDS especially providing guidance and suggestions to the administrative staff
- Assist Executive Team as needed
- Complete special projects as assigned
Job Requirements:
- High school diploma or the equivalent, Bachelor's Degree preferred
- 2 years experience supporting executives
- 5 years or more of business or non-profit office management
- Proficiency in Microsoft Office Suite
- Strong interpersonal skills
- Must be able to communicate effectively, both in writing and in verbal communication
- Ability to handle sensitive, confidential information in a professional manner
- Excellent time management and collaboration skills
- Possess personal effectiveness and credibility
- Strong commitment to the Philosophy and Statement of Faith of 4KIDS of South Florida, Inc.
- Understanding of Biblical Advocacy
- Biblically literate/Ecumenically minded
- Available to work evenings and some weekends as needed
- Must have a valid Florida driver license with no more than 5 points in the last 3 years and a vehicle that can be utilized daily
- Must successfully complete initial drug screenings
- Must successfully complete annual background screenings
Salary : $30 - $100
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