ADMINISTRATIVE ASSISTANT

Hours of Work : 8am- 4:30pm Days Of Week : Monday through Friday Work Shift : 8X5 Day (United States of America) Job Description : Your Job: Administrative Assistant professional provides general office and secretarial support services to include basic filing, reception, telephone, and word processing responsibilities. This Role Supports and promotes the vision, mission, and strategic plans of Methodist Health System Your Job Requirements: • High school Diploma or Equivalent required • 2 years of related office experience • Able to professionally and effectively communicate (orally and in writing). • Able to type at least 55 words per minute • Intermediate to advanced level of proficiency in computer skills using Microsoft Office. Your Job Responsibilities: • Generates accurate reports for management including utilization of graphs or merge of documents when requested. • Maintains accurate files including facilitating requests for files made by other departments; where applicable, timely processing of files requested by customers or other third-parties; preparing files for off-site storage or scanning; and tracking files outside of the department. • Maintains and orders office supplies and equipment. Renews maintenance contracts. • Responsible for purchase requisitions, check requests, and monitoring budget. • Performs accurate and efficient data entry for selected databases, including time and attendance as requested. • Performs secretarial and receptionist duties including, but not limited to, assisting department leadership; answering department telephone and recording complete messages; collect, sort and distribute all incoming and outgoing mail; greet and assist department visitors; schedule and prepare materials as requested for meetings and appointments; schedule travel; coordinate meetings. • Responsible for preparation, accuracy, and completeness of office communication including correspondence with other departments/individuals, preparation and distribution of minutes, and other documents as requested. Coordinate departmental meetings and other activities. Prepares and distributes department information to others as requested. • Communicate clearly and openly • Build relationships to promote a collaborative environment • Be accountable for your performance • Always look for ways to improve the patient experience • Take initiative for your professional growth • Be engaged and eager to build a winning team Methodist Mansfield Medical Center is a 262-bed, full-service hospital that serves the communities of Mansfield, Arlington, Grand Prairie, and the surrounding areas. In addition to being a Magnet®-designated hospital, we have full-service interventional cardiology services, including cardiac catheterization, electrophysiology, open heart surgery, and STEMI care. The hospital has been honored as one of the Best Hospitals, Emergency Departments, and Maternity Wards by several publications. Methodist Mansfield strives to have a diverse workforce that reflects the communities we serve — one that is welcoming of the skills and talents of all groups. Our reputation as an award-winning employer shows in the honors we’ve earned: • Magnet®-designated hospital • Robotic da Vinci® Surgical System for minimally invasive procedures • Level III Neonatal facility and Level III Maternal Facility • Voted best hospital and best emergency department by Living Magazine and Arlington Today Magazine • Level III Trauma Center • Accredited Chest Pain Center and Advanced Primary Stroke Center by The Joint Commission • Top Performer on Key Quality Measures® by The Joint Commission for heart attack, heart failure, pneumonia, and stroke care Our Care Commitments • Take Care of Patients • Take Care of Each Other • Take Care of Ourselves • Take Care of Methodist Methodist Health System is a highly revered, leading nonprofit healthcare organization in Dallas, Texas. Named one of the fastest-growing health systems in America by Modern Healthcare, Methodist includes 13 hospitals, either through ownership or affiliation. Our wholly owned and full-service hospitals include Methodist Dallas, Methodist Charlton, Methodist Mansfield, Methodist Midlothian, and Methodist Richardson Medical Centers; Methodist Richardson – Campus for Continuing Care; and, our newest, Methodist Southlake Medical Center. Our affiliated physician organization is Methodist Medical Group, which includes more than 50 healthcare clinics, two concierge medicine clinics, an urgent care clinic, and a virtual care platform known as MethodistNOW. Our reputation as an award-winning employer shows in the honors we’ve earned: Magnet® designations for Methodist Dallas, Methodist Charlton, Methodist Mansfield, and Methodist Richardson Top 10 Military Friendly® Employer, Gold Designation, 2023 Top 10 Military Spouse Friendly® Employer, 2023 150 Top Places to Work in Healthcare by Becker’s Hospital Review, 2022 Named on Forbes’ list of America’s Best Employers for Diversity, 2022 One of three Top Healthcare Diversity Organizations in the U.S., 2019 Ranked No. 2 on DiversityInc’s List of Top Hospitals and Health Systems in America, 2018 Our Care Commitments Take Care of Patients Take Care of Each Other Take Care of Ourselves Take Care of Methodist