Events Assistant

EVENTS ASSISTANT

Highlights:

· Execute Events Ranging from Carhartt to Cocktail

· Deadline and Detail Oriented

· Collaborative

Job Role:

Assistant

Job Summary:

Execute on a range of responsibilities--with a focus on event logistics--in support of the planning and delivery of a variety of different types and sizes of events for 501 Consultants, Inc., and our clients.

Job Level:

Assistant-level staff with no employee supervisory or managerial responsibilities; reports to COO; provides direct assistance to event management staff, and collaborates with multiple team members.

Employment Status:

Full time; non-exempt.

Job Duties and Responsibilities:

· EVENTS: Assist with the execution of event logistics for events of various size and scope from conventions to board meetings; conduct event research; facilitate vendor RFPs, selection, and agreements; fulfill sponsor benefits; help process exhibitor agreements; and execute event promotion strategies using templates and provided content.

* Obtain quotes and estimates.

* Process invoices and payments.

· CONTENT AND PRESENTERS: Provide administrative support in the development of event educational content as well as the recruitment, tracking, and communication with event speakers.

· MEETINGS: Assist in scheduling and organizing board, committee, internal staff, and other meetings; support agenda development and dissemination.

Note: the duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.

Required Behavioral Competencies:

· Openness: Develop and maintain respectful working relationships based on open and non-judgmental communication.

· Integrity: Reliable, respectful, and accountable to self and others.

· Collaboration: Work together to inspire and create better outcomes through team engagement.

· Flexibility: Adapt and change quickly, think “outside of the box”, and celebrate diversity in work, communication, and lifestyles.

· Wisdom: Thoughtful and intentional self-assessment of knowledge and actions for improvement.

Required Technical Competencies:

· Proficient in MS Office Suite, particularly Excel.

· Familiarity with project management platforms such as Asana; ability to learn and become proficient in Asana.

· Familiarity with shared file systems.

· Familiarity with event BEOs and vendor RFPs.

· Familiarity with digital record-keeping.

· Familiarity with template e-blast platforms such as Constant Contact.

· Familiarity with social media management (Facebook, Twitter, LinkedIn, etc.).

Required Knowledge Areas and Skills:

· Event or program coordination.

· Proven track record of streamlining processes for efficiency and effectiveness.

· Pro-active and self-initiator.

· Excellent time management and organization skills.

· Detail oriented.

· Strong analytical and problem-solving skills; ability to trouble-shoot.

· Strong verbal and written communications skills.

Education, Certifications and Experience:

3 years of events logistics and/or coordination experience or equivalent.

Working Conditions:

This job operates in a professional, open-space office environment. It requires the routine use of standard office equipment such as computers, phones, copy machines and filing cabinets. This job is a largely sedentary role and requires the ability to remain in a stationary position at least 75% of the time, occasionally move about inside the office, constantly operate office equipment (such as a computer), occasionally ascend/descend stairs, have the ability to lift 40 pounds, and constantly communicate and exchange accurate information. Periodic travel will be required.

Starting Salary:

$16.80-$21.80/hour depending on experience.

Benefits:

Benefits include health insurance, vision insurance, retirement plan, paid time off, and professional development assistance.

About 501 Consultants:

For more than 25 years, 501 Consultants, Inc. (501) has specialized in serving local, regional, and national nonprofits by providing full management services as well as project-based consulting. Headquartered in Cashmere, WA, we currently manage four nonprofits with a combined revenue of $1.25 million and are also regularly engaged in one-time and ongoing consulting projects of various scopes and sizes.

501 is a core team of eleven, offering a diverse, well-rounded skill set built through decades of experience working for nonprofits as well as public agencies. By employing proven practices in good governance and effective infrastructure, we empower organizations to manifest their mission through thoughtful planning and wise decision-making, ultimately driving their operations and programming toward intentional impact—the 501 mantra.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Type: Full-time

Pay: From $16.80 per hour

Benefits:

• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Are you proficient in MS Office Suite, particularly Excel?

Experience:

• events logistics and/or coordination: 3 years (Preferred)

Work Location: One location