Administrative Assistant
Job Posting for Administrative Assistant at 5th HQ
Summary:
The Content Production Admin plays a crucial role in supporting our production staff by ensuring seamless operations and efficient procedures. With a keen eye for detail and strong problem-solving skills, the ideal candidate thrives in a dynamic environment and excels in communication.
Key Responsibilities:
- Conduct daily check-ins with stakeholders across Media, Marketing, Digital, and Product development teams.
- Perform various administrative tasks, including generating and distributing memos, letters, and spreadsheets.
- Manage asset inventory and media archiving processes.
- Update content production spreadsheets to track progress and ensure accuracy.
- Conduct regular database backups to safeguard critical data.
- Assist in facilitating office functions to maintain workflow efficiency.
- Undertake any additional duties as assigned by management.
Qualifications:
- High school diploma or equivalent qualification.
- Prior experience in administrative or office management roles preferred.
- Proficiency in Microsoft Office applications.
- Strong time management and multitasking skills.
- Ability to represent the company in a professional manner at all times.
- Excellent communication skills with exceptional organizational abilities.
- Capacity to prioritize tasks and offer solutions to challenges.
Physical/Work Environment/Expectations:
While performing job duties, the incumbent may:
-
- Operate in a professional office environment.
- Utilize work-related equipment consistently.
- Use hands and fingers for handling objects, tools, or controls.
- Occasionally lift and/or move objects weighing up to 25 pounds.
- Sit for extended periods.
- Lift files, open filing cabinets, and bend or stand as necessary.
- Work a flexible, part-time schedule, with the potential for additional hours based on business needs.
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