What are the responsibilities and job description for the Administrative Assistant position at 770 supplies?
Administrative Assistant
Reports to: CEO and COO
770 supplies is a diverse company that operates in multiple categories including Logistics, Distribution, Construction, Medical and Online Shop. We are dedicated to providing excellent customer service, efficient and timely deliveries, and high-quality products to our customers.
Job Overview: As an Administrative Assistant, you will be responsible for providing administrative support to the various departments within the company, including Logistics, Distribution, Construction, Medical and Online Shop. You will work closely with managers and employees to ensure efficient and effective operations across the organization.
Responsibilities:
- Providing general administrative support to the different departments within the company, including managing incoming and outgoing mail, managing departmental calendars, and scheduling appointments
- Answering phone calls, responding to emails, and directing inquiries to the appropriate department or person
- Performing billing and invoicing tasks, including creating invoices, processing payments, and tracking expenses
- Coordinating and scheduling permit requests with local authorities and municipalities
- Assisting with customer service inquiries and support, including responding to customer complaints and resolving issues in a timely and professional manner
- Assisting with logistics and distribution, including coordinating with shipping providers, tracking orders, and maintaining inventory
- Providing support to the construction department with project coordination, scheduling and permits
- Supporting the medical department with tasks such as proveding documents pricing, building catalog.
- Providing general support to the online shop, including product listing and order processing
- Other duties as assigned
- Working under pressure
Requirements:
- High school diploma or equivalent; associate or bachelor's degree in business or a related field preferred
- 2 years of experience in an administrative assistant or similar role
- Strong organizational skills and attention to detail
- Ability to prioritize tasks and manage multiple projects simultaneously
- Excellent communication skills, both written and verbal
- Proficient in Microsoft Office, including Excel, Word, and PowerPoint
- Experience working with QuickBooks or other accounting software is a plus
- Knowledge of logistics, distribution, construction, medical or online shop operations is a must!
Job Types: Full-time, Part-time
Pay: $12.50 - $20.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
- No nights
- No weekends
Supplemental pay types:
- Commission pay
Ability to commute/relocate:
- Panama City, FL 32404: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person
Salary : $13 - $20