Accounts Receivable Specialist

Description

ABOUT US:

A&K Railroad Materials Inc. is a leading supplier of new and used railroad track materials. A&K has sales offices and a network of storage and distribution facilities strategically located throughout the United States. Together, these offices and inventory locations maintain an extensive and comprehensive inventory of track materials across the nation. Our mission is to provide innovative solutions to promote lasting railway infrastructure. 

JOB SUMMARY:

The Accounts Receivable Specialist will play a key role in maintaining accurate customer details for our customer accounts. The role will be responsible for initiating contact with customers to help ensure overdue payments are paid on accounts and reducing past due and bad debt exposure. The role will also be responsible for managing the accounts to ensure customers are charged correct sales tax per exemptions and manage our sales tax filings with a third-party service and help us complete those not covered under the third party. The Associate may interact with his or her supervisor several times a week to receive guidance and feedback.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Post payments to customer accounts and research all deductions, over payments, and related adjustments.
• Collections on customer accounts.
• Complete credit references.
• Cash sales review & reportng and credit card processing & reporting. 
• Assist with customer tax exemption entry & issues.
• Monitor / manage sales tax reporting processed by third party provider.
• Document dates on Contractor Reference Sheets for Lien Notices.
• Run credit reports & maintain customer files.
• Assist with Approving orders.
• Reconciliation of international billings.
• Test report identification and assignment to rail cars.
• Pick up mail occasionally & assist with phone coverage.
• Special projects as assigned.

Requirements

RELATED COMPETENCIES:

• Communication – Listens actively and can convey information and ideas through a variety of media to different individuals and levels within the organization; delivers information in a manner that is clear, timely, and diplomatic.
• Attention to Detail – Ensures work information is complete and accurate; pays close attention to detail and can master self-review of work before submitting to reporting manager for review.
• Managing Time and Work – Manages time and resources effectively to ensure that work is completed efficiently; uses judgement in reorganizing priorities and seeks guidance when necessary.
• Problem Solving – Identifies transactional errors, conducts research to determine the cause, and presents logical solutions.

BASIC AND PREFERRED QUALIFICATIONS (EDUCATION and/or EXPERIENCE):

• At least 2 years of collections experience.
• At least 2 years of sales tax experience.
• Experience working with Microsoft 365 products e.g. Excel (Intermediate), Word, Outlook.
• Experience with accounting software. Dynamics 365 a plus.
• Some Accounts Payable experience preferred.

MINIMUM QUALIFICATIONS, JOB SKILLS, ABILITIES:

• Ability to work cooperatively and collaboratively with others; conducts working relationships in a manner that is respectful to others and acceptable to the organization.
• Ability to work under demanding time constraints and deadlines. 
• Possess the learning capacity to receive and apply cross-functional training; willingness to assist other functions and work groups as needed so the department achieves or exceeds its overall business objectives. 
• Proficient ability to manage emotionally charged disagreements through consensus building, relationship management, and the formation and presentation of logical, data-based arguments.
• Ability to effectively and accurately enter, retrieve, analyze, recognize discrepancies, organize, and report electronic financial data. 
• Ability to communicate effectively using written and verbal English with management and co-workers, including the ability to deliver presentations as needed to small groups within the organization. 
• Proficient project planning skills, including the ability to organize, prioritize and control job responsibilities to meet deadlines in an environment with overlapping and potentially conflicting priorities. 
• Ability to assertively solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Demonstrated capacity for gathering and scrutinizing data to identify issues, opportunities, patterns, and sustainable business solutions. 
• Moderate-to-expert knowledge of Excel, Outlook, and Word.
• Ability to comprehend and adhere to all A&K Railroad Materials Inc policies, including those related to scheduling and attendance, confidentiality, conflict of interest, honesty, and ethical conduct. 

 A&K Railroad Materials is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.