Client Services Coordinator

Job Summary

We are looking for a Client Services Coordinator in Ontario, CA for a 6 month contract-to-hire opportunity to provides administrative and marketing support to real estate professionals.

Qualifications

• Associates degree (A.A.) or equivalent from 2-year college required.
• 3 years of experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred.
• 2 years of experience in the Real Estate industry.
• Knowledge of financial terms and principles.
• Ability to calculate intermediate figures such as percentages, discounts and/or commissions.
• Ability to conduct basic financial analysis.
• Ability to abstract a lease.
• Ability to comprehend, analyze, and interpret documents.
• Ability to solve problems involving several options in situations.
• Requires intermediate analytical and quantitative skills.
• Advanced skills with Microsoft Office Suite, internet research and web publishing skills.
• Ability to manipulate basic templates in Power Point and/or InDesign preferred.
• Strong marketing knowledge needed.

Responsibilities

• Provides general administrative support to an office or group of sales professionals.
• Responsible for preparing proposal, presentation, and communication materials.
• Coordinates the distribution of internal and external marketing information
• Gathers supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws.
• Maintains the corporate brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages.
• Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing and various client specific property data to incorporate into customized property information packages.
• Organizes the preparation and production of customized, client specific property information
• packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).

Coordinates complex on/offsite meetings and conferences.

• May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations.
• Updates and maintains various information databases.

Generates standard and ad hoc reports as required and assist with website updates (as needed).

• May coordinate advertising schedules and placement with local centralized marketing groups
• Tracks, collates and maintains inventory of marketing materials.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $20 - $25